Payroll Supervisor Laura and Partners Consulting

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PAYROLL SUPERVISOR

Our client, in the Banking and Finance industry seeks to employ a competent and qualified Payroll Supervisor.

Main Purpose of Job: Process the Bank’s payroll, remitting payroll taxes and government reporting as well as preparing monthly, quarterly, and year-end payroll statements in a timely and accurate manner. Ensuring compliance with government regulations, carefully applying payroll related policies and ensure reconciliation of all payrolls related general ledgers.

Main Duties and Responsibilities:

• Be the primary contact between Finance and HR for payroll processing and work closely with the HR team to ensure that payroll inputs are provided timely and are complete and accurate;
• Load payroll inputs received from the Human Capital Department into the payroll system, run calculations and produce reports for review by the HR team and supervisor;
• Publish pay slips timely to ensure employees can countercheck the amounts received;
• Prepare payroll payment reports for submission to the payments team for payment processing once reviews are completed and signed off;
• Carry out processing of salaries and wages for staff to facilitate timely and accurate payment which involves posting to individual accounts;
• Ensure changes to master data (e.g., salary adjustments, PAYE tables, NAPSA ceiling etc.) are made timely and accurately to ensure accurate calculation of payroll and statutory deductions;
• Prepare and lodge statutory returns and payments (PAYE, NAPSA, NHIMA etc.) and ensure that payments are confirmed received no later than on the due dates;
• Conduct monthly reconciliation of all payroll’s general ledger accounts;
• Maintain proper payroll accounting records for filing and easy retrieval of information and ensure that all monthly payroll input documents, payment vouchers, printed reports, and related documents, are properly recorded to facilitate internal and external audits;
• Be the primary point of contact for all audits relating to payroll and provide schedules and supporting documents requested for by the auditors;
• Attend to and resolves all queries related to salaries, wages, loans and advances;
• Extract payroll journals, review and post into accounting system and prepare reconciliations for all payroll accounts;
• Be the primary point of contact for interactions with relevant statutory stakeholders such as NAPSA and NHIMA;
• Identify skills gaps of junior staff in the department and trains them or recommends training programs to bridge the gaps and;
• Carry out any other duties as assigned by superiors

Required Attributes:

• Confidentiality;
• Analytical and problem solving skills ;
• Ability to work under pressure to meet tight deadlines;
• Dynamic self-starter with a personal ambition to succeed;
• A High degree of professionalism and discretion;
• Analytical mind with strong orientation to financial analysis;
• Excellent interpersonal, organizational and communication skills;
• Ability to analyze and evaluate data for acceptability and correctness and;
• Great attention to detail and excellent report writing skills

Qualifications and Experiences:

• Full Grade 12 Certificate;
• Full CA Zambia, ZICA Professional, ACCA, CIMA, Bachelor’s Degree in Accountancy or Finance or equivalent;
• Minimum of 4 years post qualification experience in payroll;
• Member of Zambia Institute of Accountancy;
• In depth understanding of International Financial Reporting Standards;
• Proficiency in MS Word, MS Excel, MS PowerPoint and knowledge relevant software and databases;
• Excellent communication and presentation skills;
• Experience in using the payroll system is added advantage and;
• Working knowledge of any banking software is added advantage.