Finance and Administration Officer Solidaridad Network Foundation

JOB DESCRIPTION

Finance & Administration Officer

Job reports to: Country lead & Finance Manager

Grade:  B2
Location: Chipata, Zambia

1. Job Purpose

The Finance and administration officer provides financial and accounting support to operations and administration functions. The ideal candidate should have a minimum 1-2 years’ experience working as a bookkeeper or accountant.

2. Reporting and Working Relationships

Finance Manager/Country Lead

Hub Officers

Finance and Admin Officer

3. Key Responsibility Areas (KRAs)

KRA 1: Monthly Processing

1.1. Capture monthly transactions and reconcile petty cash

1.2. Record project expenditures accurately and timeously

1.3. Prepare monthly reconciliations for all bank accounts, accounts receivables and accounts payables, and any other balance sheet accounts

1.4. Prepare monthly payroll

1.5. Reconcile travel and expense advances monthly

KRA 2:  Financial Reports

2.1. Preparation of project financial reports

2.2. Assist in preparing for audit and liaising with auditors

2.3. Assist in preparation and development of activity and project budgets

KRA 3: Financial administration

3.1. Prepare payment requisitions and receive payments

3.2. Load payments accurately on the online banking system

3.3. File and maintain all records of financial transactions and bank accounts in accordance with financial policies

3.4. File and maintain employee HR files

3.5. Ensure that banking arrangements are adequate to support the operational activities and that all bank transactions conform to agreed procedures and are appropriately documented

3.6. Procurement of goods and services –  ensure all required pre-approvals are obtained, assist with sourcing quotes

3.7. Support teams with travel arrangements and bookings

3.8. Service provider and client contract management

KRA 4: Compliance

4.1. Maintain accounting records and financial controls in accordance with organisational policy and donor requirements

4.2. Support regional/country team in adherence to accounting systems and requirements

4.3. Ensure legal and statutory compliance

Qualifications & Experience:

• A diploma or equivalent in accounting/bookkeeping
• Experience in processing accounts on a computerised accounting software package
• Experience in processing payroll on a computerised payroll package
• Ability to prepare management accounts up to trial balance
• Debtor and creditor administration
• 1-2 years’ experience in financial administration/bookkeeping

Preferred qualification and experience required:

• Professional accounting Diploma

Skills:

• Problem solving orientation
• Proficient in using excel and accounting software
• Understanding of accounting systems and standards

Specific Requirements:

• Detailed and deadline driven
• Service orientation – providing support to programme/project team members
• Ability to build consensus and work effectively within an international cross-departmental team