Finance Officer-One Planned Parenthood Association Of Zambia

Finance Officer-One (1) Position

Location: Ndola

This position will provide the day-to-day financial support to projects’ staff to ensure they are compiling and documenting all transactions correctly. He/she will be responsible for accounting function involving receipts and expenditure, including general payments to meet the obligations of the respective projects. He/she will also be responsible for ensuring donor compliance, preparation of accurate financial reports and meeting deadlines for respective projects financial reports.

Key RespResponsibilities

• Checks general payments and imprest ensuring that payments are duly authorised, accurately coded and numbered with appropriate backing sheets and relevant guidelines have been followed.
• Ensure that all cashbooks are kept up to date and monthly bank reconciliations are regularly and timely prepared.
• Produce accurate monthly project reports by the set datelines.
• Prepare Donor and Management Financial Reports by the set timelines.
• Prepare Financial Statements for audits with supporting schedules.
• Establish and monitor the implementation and maintenance of accounting internal control procedures.
• Ensure compliance to financial statutory obligations.
• Analyze and advise on business operations including revenue and expenditure trends, financial commitments and future revenues.
• Maintains liaison with Administration on all procurements to ensure that all payments are within the budget and available funds, and that service providers are paid on time.
• Ensures that accurate records of all payments to Grant Partners are maintained and that they are accompanied by correct supporting documents including grant contracts for payments to Grant Partners.
• Checks that grant disbursements are according to approved contracts and grant conditions to enhance accountability to Cooperating Partners.
• Provide advice on local tax law applicable.

Qualifications and Experience

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• University degree or equivalent in Accounting, Finance, Business Administration, Public Administration, or related field (preferably in financial management);
• Paid up member of any Accounting Professional body.
• At least of 5 years’ experience in the management of financial systems and budgets, financial reporting, financial data analysis, auditing, taxation and providing financial advice.
• Work experience with bilateral donors, especially those of Japan, would be an added advantage.
• Detail-oriented, with experience developing and managing program budgets.

Key Skills

• Excellent interpersonal skills and demonstrated ability to lead and work effectively in an insecure environment is critical;
• Ability to use Microsoft Office software packages, especially MS Excel, and MS Word;
• Ability to understand support the organization and project core values.