Assistant Finance and Grants Officer Catholic Medical Mission Board Zambia

The USAID/Empowered Children and Adolescent Program I (USAID/ECAP I) works to mitigate against the impact of HIV and improve the health and well-being of Vulnerable Children and Adolescents (VCA) through the delivery of high-impact, evidence-based, and age-appropriate interventions with a family-centered, customized approach for each VCA sub-population. The activity is being implemented by the Catholic Medical Mission Board Zambia (CMMB-Z) in partnership with Pact Zambia, Grassroots Soccer (GRS), and the Catholic Medical Mission Board Inc.

About the Project

CMMB Zambia has been implementing a USAID project, Empowered Children and Adolescents Program I (USAID/ECAP I) since September 30, 2020. The project will continue and is scheduled to end on September 29, 2025.

USAID/ECAP I seeks to improve the social and health outcomes of vulnerable households in the high HIV burden districts of Chingola, Kitwe, Luanshya, Ndola, and Mufulira in Copperbelt province ,Solwezi district in North-Western province ,Kasama and Mbala in Northern Province, Mansa and Nchelenge in Luapula province  in close collaboration with the Government of the Republic of Zambia (GRZ).

USAID ECAP I is inviting applications from suitably qualified individuals with relevant experience for the following position aimed at contributing to the strategic vision of the USAID/ECAP I Project.

Job Title: Assistant Finance and Grants Officer

Location: Ndola

Reporting to: Finance Officer

Job Overview

The Assistant Finance and Grants Officer will be an integral part of the USAID ECAP I Project and will be responsible for ensuring that financial transactions are processed as well as support the financial Management function for CMMB ECAP I. He/She will provide financial management capacity building to non-finance staff within the project and Sub Partners.  The position requires close collaboration with the Field offices to ensure application and enforcing of internal controls while executing financial transactions. This position will report to the Finance & Grants Manager.

Key roles and responsibilities

• Review and process vendor invoices in registered in the financial system for appropriate and sufficient supporting documentation according to donor requirements
• Assist in preparing Monthly Financial Reports.
• Ensure timely payments , reviewing of invoices, preparation of payment
  vouchers and all accounting documents in compliance with USAID rules and regulations
• Prepare payment vouchers, making sure that supporting documents such as invoices, delivery notes are complete, attached and indicating the Account, Fund and Sub-Project Codes.
• Assist in preparation of annual audits by ensuring the filed documents are complete

Capturing Monthly Transactions:

• Ensure daily recording of transactions into MIP accounting software.
• Ensure that all transactions in MIP and hard copy documents are uniquely numbered to facilitate future queries and audit trails
• Ensure that the accounts codes are accurately captured in MIP accounting software
• Ensure timely and accurate capturing of travel advances, liquidations in MIP accounting software

Qualifications and Experience

• Minimum of a Bachelor’s degree in Accounting, ACCA II, CIMA II, ZICA or equivalent
• Minimum of 3 years of relevant experience in finance, accounting or operations
• Demonstrated strong financial and organisational skills
• Attention to detail and ability to appropriately prioritise competing tasks.
• Strong written and verbal English communication skills.
• Proficient in Microsoft Office, including Excel, Word, PowerPoint and complex accounting software systems
• Member of ZICA a must