Administrative Assistant Techmasters Zambia Limited

Techmasters Zambia limited is looking to employ a responsible Administrative Assistant to perform a variety of administrative and clerical tasks which include, providing support to our operations manager and employees, assisting in daily office needs, and managing our company’s general administrative activities. The Administrative assistant is to assist in front desk operations.

Main duties:

• Order office supplies and keep inventory of stock.
• Update calendars and schedule meetings
• Arrange travel and accommodations and prepare vouchers.
• Provide general support to visitors.
• Direct visitors to the appropriate person and office
• Organize and schedule appointments.
• Assist in the preparation and submission of business proposals.
• Develop and maintain a filing system.
• Answer and direct phone calls.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the front desk (monitor logbook).
• Perform other clerical front duties such as filing, photocopying, and transcribing.
• Ensure front desk area and the building in general is tidy and presentable, with all necessary stationery and material

Qualifications and Experience:

• Grade 12 School Certificate
• Bachelor’s degree in business administration or Equivalent
• Driver’s license. (Added advantage)
• Minimum 3 years work experience in a similar position
• Knowledge about submitting business proposals. (Added Advantage)
• Candidate must possess excellent verbal and written communication skills.
• Candidate must be proficient in the use of Microsoft Excel and word.
• Attention to detail and problem-solving skill.
• Excellent time management skills and the ability to prioritize work.
• Working knowledge of office equipment, like printers