Bid Proposal and Review Specialist MarcTina Consultancy Ltd

Company Background

MarcTina Consultancy is a company offering consultancy services across multiple industries and sectors, in various countries (UK, Kenya, Zambia)

Job Description:

The Coordinator of Bids & Proposals will source procurement opportunities and lead the preparation and submission of winning proposals. In this role, the Coordinator of Bids & Proposals will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals . The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our products.

Role and Responsibilities: 

• Review bid invitations and requests for proposals (RFPs) to understand client requirements and specifications.
• Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals team
• Coordinate and collaborate with cross-functional teams, including sales, project managers, and subject matter experts, to gather necessary information for bid proposals.
• Prepare and compile bid documents, ensuring accuracy, completeness, and compliance with client requirements.
• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
• Conduct thorough reviews of bid proposals for clarity, consistency, and adherence to internal guidelines and standards.
• Coordinate and manage the bid submission process, including organizing necessary supporting documentation and ensuring timely submission.
• Conduct research and market analysis to understand competitive landscape and industry trends for effective bid proposal preparation.
• Collaborate with the sales team to develop persuasive and compelling bid content, including value propositions, executive summaries, and response narratives.
• Provide input and guidance on pricing strategies, ensuring competitiveness and profitability.
• Assist in identifying opportunities for process improvements and efficiencies in bid proposal development and review processes.
• Maintain accurate records and documentation of bid proposals, outcomes, and lessons learned for future reference and analysis.

Qualifications and Education Requirements

• Bachelor’s degree in business administration, marketing, or a related field.
• Education in Project Management and Business Development will be an added advantage
• Proven experience in bid proposal development, review, and management.

Knowledge / Skills

• Strong understanding of bid processes, RFP requirements, and the bidding lifecycle.
• Excellent written and verbal communication skills, with the ability to create persuasive and coherent bid proposals.
• Exceptional attention to detail and the ability to manage multiple bids simultaneously.
• Strong analytical and research skills to gather and interpret data for bid preparation.
• Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
• Collaborative mindset with the ability to work effectively in cross-functional teams.
• Strong time management and organizational skills, with the ability to meet tight deadlines.
• Knowledge of the industry or market related to the organization’s services/products is advantageous