Volunteer Accounts and Administration Assistant Zambia Land Alliance

KEY RESPONSIBILITIES:

• Posting transactions and preparation of bank reconciliation statements;
• Generating Journal vouchers and deposit voucher for posting every month
• Tagging all ZLA assets with assets numbers
• Ensure all Assets are insured
• Prepare cost apportionment of all admin costs as per donor regulation every month.
• Assist in efficient administrative operations of the organization;
• Administration of the transport policy so that procurement, utilization and disposal of vehicles is carried out efficiently, effectively and economically;
• Assist day to day logistical arrangements including use of organizational vehicles
• Updating the organization’s fixed assets register by ensuring that all fixed assets are appropriately processed;
• Assist the manager on human resource functions of the organization and implementation of the human resources management procedures;
• Ensuring that employment contracts for all staff are in place, updated leave days, timesheets are well documented and filed;
• Assist with the ZLA Audit preparation and process.
• Performing any other responsibilities delegated by the Finance Manager.

SKILLS AND COMPETENCE:

• Recognized accounting and administrative qualification
• At least one-year experience in accounting and administrative work.
• Proven Knowledge and experience of comprised systems, preferably Microsoft Office
• Experience in Administration and Human Resource Management will be an added advantage.
• Must have a driver’s license with experience in both manual and automatic transmission

PERSONAL QUALITIES

• Must be honest with high degree of integrity
• Must be a team player who is mature, sober and decisive.
• Good oral and written communication skills
• Self-motivated and ability to work with minimum supervision
• Must have initiative with ability to prioritize tasks, multi-task and stay focused under pressure