Stores Officer – (Short-term Employment) Investments Company

JOB PURPOSE
To manage inventory effectively and efficiently through the development and utilisation of systems and procedures that ensure the availability of materials for smooth operations of the Company.

KEY RESULT AREAS AND PRINCIPAL ACCOUNTABILITIES

Manage the operations of the Company inventory management system through the management of stock parameters to effectively control stocks and avoid overstocking, and stockouts and always ensure correct usage.
Maintain a record of the amount and value of items on hand.
Record distribution of stock items
Maintain control records showing stock on hand, stock on order and stock used during previous periods
Plans and coordinates the replenishment of stock materials to ensure smooth operations of the Company

Carry out spot checks to verify the accuracy of stock records and ensure that inventories are secure and safe to prevent losses/damages

Reviews stock records and recommends or initiates ordering of supplies to maintain adequate stock levels

Assist in performing inventory of supplies stored in the stores receiving unit

Issues office requisites upon approval by Senior Officer

Contributes to the management of the Company, Stores Strategy, by participating in the generation of new ideas and fresh approaches to how the Company manages its stores business.

Designs and reviews stores record-keeping systems for the efficient management of stock at the Company.

Reviews and recommends identified redundant and obsolete stocks for disposal.

Prepares and produces periodic reports on the operations of the stores section for management’s decision making or whenever requested.
Research and analyses on matters that will add value to all areas of Stores management.
Adheres to all aspects of regulatory compliance in regard to the respective Stores Management as per the Company guidelines.
Adhere to a strong culture of ethics and corporate compliance.
Provides stores advisory service to all departments on stores management matters
Perform any other job-related duties as assigned

MINIMUM QUALIFICATIONS/ EXPERIENCE/ SKILLS REQUIRED

a) Academic Qualification:

Grade 12 Full Certificate.

Diploma or higher in the Chartered Institute of Purchasing and Supply or relevant professional qualification.

b) Minimum Relevant Work Experience:
2 years or more post qualification work experience.

c) Skill Specifications:
Excellent problem solving and presentation skills.

Excellent written and verbal communication skills

Ability to work collaboratively with key internal and external stakeholders

Data management and record keeping.

Proficient in using computers

d) Other Attributes
Professionalism

Transparency

Integrity

Distinction

Innovation

Teamwork