Philanthropy Coordinator Abercrombie & Kent Philanthropy

About AKP Zambia
Abercrombie & Kent Philanthropy (AKP), a registered 501(c)(3) nonprofit, is the philanthropic arm of Abercrombie & Kent (A&K). The organization traces its beginnings back to 1982 when Jorie Butler Kent, AKP Co-Chairman, together with A&K Founder, Chairman and CEO Geoffrey Kent, first raised funds for conservation efforts in the Masai Mara National Reserve of Kenya. Today, AKP carries on A&K’s social and environmental commitments on a global scale with approximately 46 projects in 24 countries across all seven continents. AKP aims to help nature to thrive and cultures to flourish by positively impacting lives and livelihoods in the communities where Abercrombie & Kent guests travel. Through dedicated strategic investments in education, conservation, healthcare and enterprise, we inspire our guests and staff to actively support our philanthropic endeavors.

AKP has been working in Zambia since 2012, in partnership with the Nakatindi community on the outskirts of Livingstone. Nakatindi is located on the boundary of Livingstone’s Mosi-oa-Tunya National Park, just 15kms from the world-famous Victoria Falls. Find out more at www.akphilanthropy.org

Position, Location & Reporting Lines
The AKP Coordinator is responsible for the management of all AKP’s projects in Zambia in coordination with Sanctuary Retreats regional management and Sussi & Chuma Lodge management. This role will also act as a member of the Sussi & Chuma management team and will therefore have additional responsibilities in hosting guests. The AKP Coordinator will be based in Livingstone, with accommodation provided on site at Sanctuary Retreats Sussi & Chuma Lodge located inside the Mosi-oa-Tunya National Park.

The AKP Coordinator has split reporting lines:

• AKP Regional Lead
• General Manager, Sussi & Chuma (on site)

Main Outputs

Project Coordination

• Day to day management of all AKP projects in Nakatindi
• Stewardship of local and national stakeholders, including Government Ministry representatives
• Ongoing monitoring & support of existing projects
• Identification of opportunities for new projects and development of relevant proposal documentation
• Working closely with key members of the local community in all project areas
• Timely reporting for internal and external stakeholders, including donors.

Financial Management

• Management of all relevant project budgets, including tracking income against expenditure in coordination with on-site Accountant, AKP Regional Lead, Sanctuary Retreats Financial Controller in Johannesburg and AKP Accountant in Chicago
• Ensure all AKP costs are recorded transparently for management and donors should they wish.
• Maintenance of up to date budget trackers for individual projects and general spend.
• Reconciliation all income and expenditure on a monthly basis, in conjunction with the Regional Lead.
• Maintaining overall financial responsibility for AKP, ensuring that projects are supported and developed within financial proficiency.

Donor Stewardship

• Management of existing donor relations, including regular email updates and project reports.
• Development of relationships with new donors through hosting of guests at Sussi & Chuma as well as A&K guests staying at other lodges in the area.
• Fundraise through interested guests by providing information about AKP during their stay, explaining more about the organization, our historic work in Nakatindi and our future plans.
• Identification of possible business partnerships/synergies which may be beneficial to the projects.

Lodge Management Support & Nakatindi Guest Tours

• Ensuring familiarization with all company and camp policies and procedures to enable effective operational support for core management team.
• Supporting management team to ensure efficiency and high quality of guest care expected – hosting one night a week as duty manager.
• Maintaining an understanding of tourism activity in the area in order to assist guests in their holiday experience.
• Meeting all guests (where possible) during orientation/check in to briefly introduce AKP and our projects in the community.
• Encouraging guest & lodge staff awareness of AKP Projects at all times and helping to promote the Village Tour activity, being present during the guests stay to allow them learn more about AKP work.
• Accompanying guests to Nakatindi when appropriate, ensuring the Nakatindi Community Guide is delivering a guest experience in line with SR/A&K standards.
• Assisting with arrangement of philanthropy experiences for guests in advance coordination with agents
• Other ad hoc administrative and/or management duties that may be required.

Desired Qualifications & Experience
The ideal candidate will have:

• A degree in development, conservation, social science or a related field, or equivalent experience
• A minimum of 2 years’ experience in successful NGO programme coordination
• Experience of managing project budgets and financial reporting
• Experience in developing compelling funding proposals for a range of stakeholders.
• Experience in developing engaging project reports for a range of stakeholders.
• Experience in developing and maintaining partnerships with a diversity of key stakeholders.
• Skilled in public presentations and successful donor relations
• Exceptional interpersonal and communication skills, including excellent written, verbal and listening skills.
• Ability to take initiative and work independently with minimal supervision whilst being part of a wider global team.
• Excellent knowledge of MS Office
• Fluent in English

In addition, the ideal candidate may have:

• Experience in the tourism sector
• Knowledge and experience of community programming in Zambia or Southern Africa
• Knowledge/Experience of using Project Management Software

Package Information

Salary dependent on experience

Meals, phone allowance and work laptop provided.