Accounts Assistant – Receivables Uno Energies Zambia Limited

Job Purpose

Uno Energies Zambia Limited is looking for an Accounts Assistant- Receivables to join the team.

The role intersects with many other aspects of finance, such as responsibility in financial, administrative, and clerical support of the company to ensure the company receives payments for goods and services and records these transactions accordingly. This will include securing revenue by verifying and posting receipts and resolving any discrepancies. This role requires the candidate to be organized and have a keen eye for detail to spot any issues that may arise.

Key Responsibilities

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the status of customer accounts as requested.
• Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least weekly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Accounting Manager in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed and
• Relays changes of information to appropriate employees and performs other related duties as assigned.
• Maintain better inter-department communication and collaboration.

MINIMUM QUALIFICATIONS & EXPERIENCE

• Diploma in Accounting, Business Administration or related fields .
• A minimum of 2 year of related work experience in a similar position, responsible for Accounts Receivable.
• A high degree of computer literacy and demonstrated ability to integrate technology in the workplace.
• Knowledge of Tally software is an advantage.
• Strong verbal and written communication skills and a demonstrated capacity to interact with people at all levels of the organization.
• Well-developed organizational skills with attention to detail is a must.
• The ability to work effectively as part of a team in a multi-cultural environment and to copy with pressure in a positive manner while working to deadlines within a busy and demanding environment.
• A demonstrated willingness to engage in professional development activities in order to develop and improve new and current skills, and to adapt to the evolving needs of the organization.