About Us
Copper Rose Zambia (CRZ) is a youth-led non-governmental organisation with a mission to build a conducive environment for young people to thrive in all aspects of their lives. We envision a world where every young person is happy, healthy, and living to their full potential. CRZ is not just like any organisation; it is a powerful movement led by a dedicated team of skilled and passionate young professionals, focusing on critical areas such as health and well-being, gender equality, and youth development and leadership, actively addressing challenges like HIV/AIDS/STIs, sexual and reproductive health and rights, gender equity, and youth development and skills development. You can read more about us on our website www.copperrosezambia.org.
Job Title: Finance Officer
Location: Head Office, Lusaka Zambia
Reports to: Senior Finance Officer
Expected Travel: National travel may be required (20%) including to remote districts
Position Overview
The Finance Officer will play a vital role in supporting the finance unit’s day-to-day activities and will closely work with project managers to ensure that payments are done promptly.
S/He will also be uploading accounting transactions to QuickBooks.
Responsibilities
- Receive procurement documents for the assigned Project/District, check that the project details, work plan, budgets, requisitions, beneficiary lists, quotations, bid analysis, purchase orders/ adjustment memos, invoices, attendants list, GRNs, distribution lists are matching before preparing the payment voucher for review by the Senior Finance Officer.
- Receive from Program Managers for the assigned Project/District requests for Volunteers/Partners and ensure that the contracts, the scope of work, budget, beneficiary list, and required details such as mobile money details are correct and approved as per the updated Volunteers/Partners database.
- Receive from the Program Managers for the assigned Project/District duly verified attendants list, correctly signed transport refund forms and activity report and attach to the documents above, prepare the Excel upload file together with the payment voucher, and submit to the Senior Finance Officer for review.
- Follow up with the Finance Officer designated with Mobile Money transfers to ensure that assigned District/Project Volunteers receive their cash share the transfer report with the Program Manager and ensure that any bounced transfers are promptly rectified.
- Prepare non-staff travel payment vouchers with the appropriate and sufficient support documents and approvals with the appropriate project, activity, and General Ledger codes.
- Upon receipt from the Finance Assistant, review and process staff travel and reconciliations.
- Update the advance age analysis and ensure that staff retires advances within 48 hours after the activity with deposits on unspent funds to ensure that no staff is advanced cash with a pending advance or given more than one advance at any given time. S/He will share the advance age analysis with Program Managers.
- Timely capture to QuickBooks the appropriately approved and supported payment vouchers, liquidations, cash receipts, journal entries, and bank fees and interest before review by the Senior Finance Officer to aid real-time income and expenditure tracking.
- Receive from the Finance Assistant Petty cash reimbursement requests, cash count reports, or Petty Cash reports from the field office and Lusaka office and check that vouchers are approved, the receipts are attached, and that the report is correctly filled before processing the reimbursement or expensing journals in QuickBooks or completing the consolidated Petty Cash report for the month.
- every quarter, for the assigned Project/District conduct inventory counts and asset verifications so that the Fixed Asset Register is up to date.
- Follow CRZ internal controls and policies in the execution of duties.
- Provide support, leadership, coaching, and an enabling environment for the Finance Assistants to foster team efficiency.
- Support the Finance Assistants in the development of the Performance Plans and offer guidance for them to achieve their Key Performance Indicators.
- Any other duties assigned by the superiors.
Education and Experience:
- Bachelor’s degree in finance, accounting, or a related field.
- Full ZICA/CA Zambia Qualification
- A Minimum of 3 years working experience in a similar position
- Previous experience in financial management, preferably within an NGO or nonprofit sector.
- Strong knowledge of financial accounting principles and practices.
- Familiarity with donor regulations and compliance.
- Strong analytical and computer skills, especially with accounting software, spreadsheets, and financial analysis, and knowledge of the usage of QuickBooks are preferred.
- Must be a fully paid-up member of the Zambia Institute of Chartered Accountants ZICA.
Note: The above job description is not intended to be an all-inclusive list of duties and standards of the position. The job description may change from time to time.
For all interested candidates, please apply with this link here.
The deadline for applications is 8th April 2024
Kindly note that only shortlisted candidates will be contacted. Copper Rose Zambia Provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, colour, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. We also strive to achieve equal employment opportunities through continuing diversity enhancement initiatives. We welcome candidates of all backgrounds and with diverse experiences to apply. We are committed to evaluating applications fairly.
