Membership, Admin and Events Coordinator The Healthcare Federation of Zambia

The Healthcare Federation of Zambia (HFZ) is the overreaching private sector association mandated to coordinate the private health sector, promote public-private engagement and collaborate with the other actors in the health system to optimise the private sector’s contribution in attaining national health outcomes.

The HFZ is a non-profit organisation registered with the Registrar of Societies (ORS/102/35/33969). To support its operationalisation and implementation of its inaugural strategic plan (2024-2026), the HFZ is looking for a self-driven, passionate, committed, and talented person to fill the Admin and Event Coordinator position. The role is envisioned to grow with the Federation and offers a great opportunity to build a career.

Job Location: Lusaka

Position: Membership, Admin and Event Coordinator

Type: Short-term contract (6 months)

Reports to: Chairperson of the Steering Committee

Job Summary

The Membership, Admin, and Event Coordinator will work closely with the Steering Committee to provide membership, administrative, and event coordination support, that is, provide general administrative support, including managing the office email, responding to members’ requests, organizing Zoom and face-to-face meetings, and assisting in general office management.

Key Responsibilities

1. Manage and respond to phone/email inquiries appropriately.
2. Maintain physical and digital and archive records for the Federation.
3. Schedule and prepare meeting agendas and minute meetings (physical and virtual) for the Steering Committee.
4. Recruit members, maintain the membership database, and Communicate with members.
5. Communicate with key stakeholders.
6. Make necessary travel arrangements and coordinate HFZ events with the support of the Committees of the Federation.
7. Update HFZ social media pages and website.
8. Prepare monthly activity plans and reports.
9. Prepare bids, grant applications, and proposals with the support of the Committees of the Federation.
10. Perform other duties as directed, required, and necessary for the proper performance of the role.

Requirements and skills

1. Hands-on experience with MS Office Suite (particularly MS Word, MS Powerpoint MS Excel).
2. Basic budgeting skills.
3. Strong time-management abilities with the ability to prioritise tasks.
4. Basic customer service skills.
5. Strong verbal and written communication skills.
6. Minimum of undergraduate degree in Business Administration or related field.

Benefits and opportunities

1. Paid training in Social Media Marketing and Website Management.
2. Training in resource mobilization (e.g., BID, Grant and Proposal writing, fundraising events, etc.).
3. Commensurate allowance.