Administrative Assistant COMESA

i) Provides administrative support to ensure efficient operation of office;

ii) Answers phone calls, schedules meetings and supports visitors;

iii) Carries out administrative duties such as filing, typing, copying, binding, scanning etc;

iv) Attends staff meetings and Supports team in preparing minutes and reports;

v) Assists in overseeing the budget for routine or special events;

vi) Assists in planning and overseeing special events;

vii) Makes meeting and travel arrangements for GLTFIP project related activities such as booking flights, cars, and hotel or reservations;

viii) Exhibits polite and professional communication via phone, e-mail, and mail;

ix) Supports team by performing tasks related to organization and strong communication;

x) Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques;

xi) Provides information by answering questions and requests related to the GLTFIP Project;

xii) Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies;

xiii) Contributestoteameffortbyaccomplishingrelatedresultsasneeded; and Any other related duties that may be assigned by the Superiors from time to time.