Administrative Assistant at Management Systems International

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USAID/Zambia intends to 1) Strengthen the national Health Management Information System (HMIS) owned and managed by the Government of Zambia’s (GRZ) Ministry of Health (MOH), 2) Improve monitoring, evaluation, and research capacities within key government and non-governmental institutions, and 3) Expand the evidence base for existing approaches to health programming in malaria, nutrition, family planning, maternal and child health, and HIV. The activity will support strategic objectives of USAID, the President’s Emergency Plan for AIDS Relief (PEPFAR), and the President’s Malaria Initiative (PMI).

  • Please note: Only Zambian citizens are eligible for this position. Please share your salary expectations in your application for this position.**

    Position Summary

    The Administrative Assistant will support the finance, operations and technical teams and will perform other administrative duties as requested. The Administrative Assistant will provide critical daily support to the field office operations team. The Administrative Assistant will report to the Office and Logistics Manager

    Responsibilities

      • Work closely with the Office and Logistics Manager to provide operational support to all project activities.
      • Support financial needs by processing payments and scanning financial documents in a timely manner.
      • Maintain office, finance, and purchase order files, databases and assist with recording the purchasing of supplies.
      • Support procurement actions of office supplies and materials (e.g., for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.
      • Support administrative and finance activities by organizing and archiving information.
      • Assist staff with overflow work including word processing, data entry and internet research tasks.
      • Any other assignments as determined by project needs.

    Qualifications

    • Bachelor’s degree is preferred.
    • At least two (2) years of relevant experience working on donor-funded projects in a related administrative role.
    • Excellent working knowledge of MS Word and Excel.
    • Familiarity with USAID policies and procedures.
    • Demonstrated initiative and self-motivation in performing assigned tasks.

 

How to Apply

Submit your CV and Application on Company Website : Click Here

Closing Date : 9th May, 2020

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