Procurement Specialist AGL Zambia Limited

AGL (Africa Global Logistics) is the reference multimodal logistics operator (port, logistics, sea and rail) in Africa.

The company is now part of the MSC Group, a leading shipping and logistics group. Having developed its expertise over more than a century and with more than 23,000 employees working in 49 countries, AGL provides its African and global customers with global, customized and innovative logistics solutions, with the goal of contributing in a sustainable way to the transformations of Africa. AGL is also present in Haiti and Timor.

AGL Zambia Limited is pleased to announce an incredibly exciting opportunity to join the Procurement department at our Lusaka Head Office as Procurement Specialist

How Will You Impact AGL Zambia Ltd?

Under the supervision of the General Manager Investments & Business Development you will assists with research, development, and communication of purchasing policies and procedures and provide technical guidance on said policies and procedures as necessary within and outside the AGL network through the following functions and responsibilities.

• Prepare detailed written reports and debriefings as necessary.
• Determine solicitation method for complex, formal, high profile, and discretionary procurements.
• Facilitates, coordinates, and participates in the evaluation of proposals and negotiations with vendors.
• Facilitates the procurement of professional service and discretionary contracts (expenditure and revenue) by city procurement policies and all other applicable local laws, policies, and procedures.
• Consults with department personnel by providing technical procurement process assistance for goods, non-professional, and professional services.
• Plans administers and executes the procurement process including developing specifications/scope of work, coordinating with appropriate departments, finalizing solicitation documents, tabulating bids/proposals, and facilitating evaluation and selection process.
• Performs related duties and fulfils responsibilities as required.
• Reviews departmental requests and selects the appropriate procurement method.
• Assists departments by providing market information needed for tactical and strategic planning.
• Communicates verbally and in writing with management, co-workers, other City employees, vendors, contractors, the
• With the input of subject matter experts and more experienced purchasing staff creates technical specifications and terms/conditions for the acquisition of goods, services, and professional services.
• Prepares procurement documents (i.e., Invitation for Bids (IFBs), Requests for Proposals (RFPs), Contracts, Amendments, Renewals, etc.).
• Reviews and modifies, as needed, specifications, purchase orders, contracts, change orders, and related documents.
• Facilitates supplier meetings, site inspections, and pre-bid conferences.
• Manages the procurement process for both competitive sealed bidding and competitive negotiations, and assists departments, agencies, and procurement staff with process compliance.
• Manage the new supplier qualification and onboarding process.
• Manage RFx events and documentation.
• Support suppliers with issue resolution across the Purchase or Procure to pay (P2P) process.
• Analyze supplier performance data and metrics.
• Ensure you are knowledgeable about the supply market and supplier capabilities, technically and geographically.
• Develop mechanisms and metrics to track supplier performance related to delivery, quality, and cost.
• Create supplier scorecards to measure and track supplier performance.
• Participate in business reviews to discuss best practices and issues and to ultimately improve supplier performance and strengthen business partnerships.
• Innovate within the procurement space, improving tools or processes to better support the Procurement Lifecycle
• Provide support throughout the contracting process, as well as management of contracts post-execution
• Own and execute strategic sourcing and vendor selection. Implement Request for Quotation (RFQ) process.
• Issue purchase orders, monitor and manage purchase orders through their full lifecycle. Manage relationships with suppliers.
• Evaluate performance and areas of opportunity. Perform routine follow-up and effective resolution tactics to settle fulfilment issues and invoice variances.
• Assist with inventory management as it relates to procurement activities.
• Collaborate cross-functionally with teams to take stocking positions and make purchasing decisions.
• Identify opportunities for implementation of cost savings and process improvement.

What You Need to Succeed.

• Bachelor’s degree level in Chartered Institute in Procurement & Supply Chain (CIPS) or equivalent
• 3 – 5 years’ previous experience in a similar role.
• Must have worked in the Private Sector.
• Must be a member of Zambia Institute of Purchasing & Supply (ZIPS).
• Must be a member of Chartered Institute of Purchasing & Supply.
• Knowledge and application of the principles of supply chain management.
• Excellent IT Skills, including use of ICT packages i.e., Word, Excel, Power point
• Must have knowledge in ERP (Enterprise Resource Planning) systems to help manage the procurement process, manage budgets and track spending.
• Strong interpersonal skills with an approachable personality
• Has strong organizational, planning, and multi-tasking skills demonstrate sound judgment and excellent decision-making abilities, and show great attention to detail.
• Clear understanding of confidentiality
• Ability to work under pressure to agreed deadlines and adapt to change.
• Ability to work in a flexible manner – out of hours as required.
• Excellent written English and the ability to communicate at all levels