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Accounts and Admin Assistant TopFloor Zambia

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Our client in the health sector that supports eye care around the world is looking to hire an Accounts and Admin Assistant.



  • Daily management of team cash advances: This includes gathering advance requests, ensuring necessary approvals, following up on advance retirements from the team members and reconciling the retirements with invoice copies and cash balances.
  • Daily entry into QuickBooks of home office activities: Maintaining journal accounts by verifying, allocating and posting transactions, this includes invoices, check payments, petty cash and bank deposits.
  • Manage check payments and petty cash accountability; Keep, Replenish, Reconcile and report petty cash; Approves and verification of petty cash request and cheque payments to be handled by the Finance Manager and Country Manager.
  • Aid in audit requests: Provide any selected and requested audit documentation.
  • Management of Office assets and manage the asset register and their disposal.

Office Management

  • Management of supplies and office suppliers; request for quotations from different suppliers; ensure all office supplies are available and maintain relations with suppliers.
  • Manage all travel and hotel arrangements; this includes when Zambia personnel are travelling as well as when guests and visitors are coming to Zambia.
  • Tracking of fuel replenishment reports
  • Tracking vehicle repairs and maintenance records
  • Manage the security, gardener office aid/cleaner and interns as well as attending and responding to visitors/partners inquiries.
  •  Support the Country Manager and other managers.
  • Coordinate general office functions; This includes reception, correspondence and proper documentation of all company documents.
  • Managing all logistics during meetings & trainings
  • Carry out any other duties and tasks as may be required.


  • Must have at least 3 to 4 years of experience
  • Diploma in Accountancy; or Level II in ACCA/CIMA/ZICA.
  • Affiliate member of the Zambia Institute of Chartered Accountants
  • Excellent verbal, written communication and inter-personal skills
  • Hands-on experience with MS Excel, Word and other accounting packages
  • Must have level experience of finance entry, experience with quick books will be a plus
  • Planning of work events like small meetings
  • Arrange for travel and logistics e.g. booking hotels
  • Ability to handle sensitive, confidential information

Applicants should send their resumes to with the job title as the email subject before 01st June, 2021. Only shortlisted candidates will be contacted.

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