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Personal Assistant Statutory Body

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A Statutory Body is inviting applications from suitably qualified, dynamic, self-motivated, and experienced persons to fill the position of Personal Assistant to the Chief Executive Officer to be based at its Head office in Lusaka.

1. PERSONAL ASSISTANT X 1

JOB PURPOSE

To provide administrative support to the Chief Executive Officer and also provide adhoc support to Heads of Department in order to enhance operations. Duties will include:

  • Manage and prioritise the CEO’s schedules to ensure that his time is focused on critical and strategic issues
  • Liaison between CEO and departments/clients to ensure optimal use of his time
  • Coordinate communications, track and follow up on requests and identify those of importance which require immediate attention
  • Perform routine administration functions such as typing reports, letters and other documents
  • Screen telephone calls and open and present correspondence to CEO in order of priority
  • Record minutes for monthly Management meetings
  • Maintain a correspondence register and a suitable office filing system.
  • Ensure and maintain confidentiality of all communications and documentation
  • Handle all domestic and international travel reservations
  • Manage the use of conference rooms and associated facilities.
  • Receive local and foreign dignitaries/visitors
  • Organising and preparing for Board meetings

Minimum qualifications and attributes

  • Full Grade 12 School Certificate or its equivalent, with credits or better in English and Mathematics.
  • Bachelor’s Degree in, Business Administration, Public Administration or any relevant equivalent degree.
  • A minimum of five (5) years work experience in a similar role in a reputable organisation;
  • Proficiency in all Microsoft Office applications.
  • Ability to work in a fast-paced environment.
  • Excellent analytical, problem-solving and management skills.
  • Excellent communication and decision-making skills.
  • Ability to work with minimum supervision.
  • Capable of handling confidential matters.
  • Membership of the Professional Secretary Association of Zambia will be an added advantage

Suitably qualified and interested persons should send their application letters together with a detailed Curriculum Vitae with three (3) traceable referees and certified copies of academic and professional qualifications to applicationssb2021@gmail.com , clearly stating the position being applied for in the subject line. The deadline for receiving Applications is Friday 16th July 2021 at 17.00 hours.

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