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Corporate Services Administrator Private

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We are a law firm is looking for an experienced corporate services administrator to join our team. The corporate services administrator will be required to perform company secretarial functions under the umbrella of firm related entity.

Key Responsibilities

Meetings

Assist in formulating meeting agendas with the chairman and/or the Chief Executive.
Attending meetings and taking minutes.
Maintaining minute books.
Ensuring that correct procedures are followed at board meetings and shareholder meetings.
Constitutional documents
Ensuring that the companies complies with its regulations and any relevant shareholder/investment agreements or other constitutional documents
Drafting and incorporating amendments in accordance with correct procedures.
General compliance
Monitoring and ensuring compliance of board and shareholder decisions with relevant legal requirements particularly under the Companies Act of the Laws of Zambia.

Statutory registers

Maintaining the following statutory registers:

Members
Company charges
Directors and secretary
Directors’ interests in shares and debentures
Debenture holders (if applicable)
Statutory returns
Filing information with Patents and Companies Registration Agency (“PACRA”) in accordance with the Companies Act Chapter 388 of the Laws of Zambia. To report certain changes regarding the Company or to comply with requirements for periodic filing. Of particular importance in this regard are:
Annual returns.

Report and accounts.

Amended regulations.
Return of allotments.
Notice of appointment, removal and registration of directors and the secretary.
Notices of removal or resignation of the auditors.
Change of registered office.

Report and accounts

Coordinating the publication and distribution of the company’s annual report and accounts and interim statement in consultation with the company’s other advisers and, in particular, assisting in preparing the directors’ report.

Share registration

Maintaining the company’s register of members
Dealing with transfers and other matters affecting shareholdings.
Dealing with queries and requests from shareholders.

Shareholder communications

Communicating with the shareholders (i.e. through circulars)
Arranging or liaising with Accountants in relation to the payment of dividends and interest.
Issuing documentation regarding rights issues and capitalization issues.
General shareholder relations.
Relations with institutional shareholders and their investment committees.

Key Requirements

Qualifications

Degree in business administration, public administration or a relevant field.
Specialized Knowledge and Experience

Work experience as a company secretary, admin assistant, executive assistant or similar
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality.

Qualified candidates can send their applications to apply@jobsportal-career.com, before the 30th of October 2021


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