- Company: The Judiciary
- Location: Zambia
- State: Lusaka
- Job type: Full-Time
- Job category: Administrative/Secretarial Jobs in Zambia
The Judiciary is an arm of Government established under Part VIII of the Constitution (Amendment) No. 2 of 2016. Its mission is “To administer justice to all in an independent, impartial, competent and timely manner”. In order to improve service delivery, The Judiciary is inviting applications from suitably qualified and experienced persons to fill the following vacancies.
Personal Secretary: JSS 07 Salary Scale X3 Positions (Annual Basic Salary K 53,988.12), to be based in Lusaka
JOB RESPONSIBILITIES
The successful candidate will be required to report to the Senior Executive Assistant and will be responsible for the following duties:
i. Takes accurately dictation in order to facilitate transcribing into mailable correspondence and documents,
ii. Undertake timely and accurately typing of correspondence and documents in order to ensure production of high quality standard documents;
iii. Undertake accurately the Recording of proceedings during meetings in order to facilitate preparation of minutes and reports:
iv. Undertake daily Receiving of correspondence and documents from both internal and external sources in order to ensure appropriate attention and action;
v. Undertake effectively the acquisition and serving of beverages and refreshments to officers and visitors in order to extend hospitality;
vi. Undertake timely and accurately the Recording of appointments and assignments in order to ensure attention and action;
vii. Undertake timely and politely the Receiving and attending to visitors in order to enhance the image of the office;
viii. Undertake effectively desk research and collation of data on topical issues in order to facilitate decision making:
ix. Undertake timely the preparation of office budgets in order to facilitate acquisition of monetary resources and prudent expenditure;
x. Undertake timely the receiving and placement of telephone calls in order to facilitate communication, and
xi. Undertake timely arrangement of travel logisties in order to facilitate movement
KNOWLEDGE AND SKILLS REQUIREMENT
- Minimum Primary/Secondary Education
- Full Form V/Grade 12 certificate
- Professional Qualifications
- Advanced Certificate in Shorthand
- Shorthand/typewriting speed of 100/65wpm
OTHER SKILLS/ATTRIBUTES
- Computer literacy skills
- Interpersonal Skills
- Confidentiality
- Honesty
- Analytical
Interested candidates who meet the above requirements for each position and are below the age of forty-five (45) years are encouraged to submit their application documents (Application Letter, Academic Qualifications, Curriculum Vitae and copy of the National Registration Card) to the address given below. Kindly note that submissions in clectronic format will not be considered
The Chief Administrator
For the attention of: The Director-HRA
Judiciary Central Administration
P.O. Box 50067
LUSAKA
The closing date of receipt of application documents is 25 February, 2022. Kindly note that only short-listed Applicants will be contacted.
