Assistant Management Accountant ZCAS University

REPORTS TO: MANAGEMENT ACCOUNTANT

1. JOB PURPOSE

Assists Management Accountant to prepare the University’s budget and provide
timely management information to aid management decision making.
Helps to ensure all management reporting requirements are met by producing timely
monthly, quarterly and annual management reports.

2. MAIN DUTIES

i. Assists with the preparation of the University’s annual budget after receiving
budget proposals from all departments and sections, ensures budgetary control
and reviews procedures in line with international best practice.

ii. Assists to ensure that all the reports and detailed budget comparatives are
communicated to users from time to time and designs budget formats for
consolidation and circulation to all cost and revenue centers.

iii. Assists with preparation of monthly management accounts by the 5
th of the following month, comparing budget and actual results and providing
explanatory notes and preparing forecast results for year end.

iv. Assists with processing of monthly payroll on time and ensures that payroll
payment schedules are produced in time, salaries are paid on time and payroll
backups are done after every payroll.

v. Assists with provision of all required information during internal/external
audit assignments (schedules, reconciliations, vouchers, receipts, explanations
etc.), and attends to internal and external audit queries promptly to facilitate
smooth audits within the agreed time frames.

vi. Assists with management of the ZCAS University scholarship account,
promptly and accurately capturing scholarship entries on to students’ accounts
according to the stipulated scholarship award rules/guidelines. Updates
Management on the status of the accounts from time to time.

vii. Assists with maintenance of the fixed assets register and reviews and enforces
asset management procedures and control system.

viii. Assists with stores supervision and ensures that all stocks are of the correct
value as reflected in the inventory ledger.

ix. Assists to coordinate the periodic physical stock takes, valuations of the
account and production of the stock count report, and ensures the accuracy of all the stock control accounts in the general ledger in support of the stock figures being reported in the Financial Statements.

x. Assists with students invoicing, prepares weekly debtors report and strictly
implements the credit policy by following up all due debts.

xi. Assist with supervision of staff and makes accurate performance assessments
through effective use of performance management and development process.

3. QUALIFICATIONS AND EXPERIENCE

i. Grade 12 School Certificate or its equivalent with at least five credits
including English and Mathematics.

ii. Degree in Accountancy or Part-qualified in CIMA, ZICA, ACCA, CA
Zambia.

iii. At least Five (5) years of relevant work experience.

iv. Membership of ZICA, and CIMA or ACCA.

4. DESIRABLE SKILLSATIONS AND EXPERIENCE

i. Hands-on experience in using computer and conversant with accounting
systems.

ii. Ability to produce narrative statistical and technical reports.

iii. Good supervisory skills.

iv. Good planning skills.

v. Good interpersonal skills.

vi. Good presentation skills.

vii. Excellent analytical skills

5. PERSONAL ATTRIBUTES

i. Ability to monitor expenditure against budget.

ii. Ability to meet deadlines.

iii. Able to produce accurate management reports.

iv. Team player

The position applied for should be clearly stated in the application letter and marked on the
envelope.