Administrative Assistant Intern

Administrative Assistant Intern Department:

Logistics/Administration

Duty Station: Mongu, Western Province, Zambia

Supervisor: Supply Chain Assistant

Line Manager of: Logistics ManagerStart date: As soon as Possible

Job Summary

Intern will assist mainly in supporting overall operational departments (Logistics, and Finance)in close cooperation with Logistics Manager and Procurement Assistant. Your tasks typically includes working on procurement (conducting market surveys, collecting quotations, submitting Purchase Requests etc.), supporting larger events held by PIN both for operations and programs.

Responsibilities

• Supporting Office and events Management (preparatory work, monitor the cleanliness of the offices, Procurement of office Supplies and consumables etc).
• Support of procurement tasks (e.g. assist in collecting of quotations, conducting market surveys, price benchmarking, contract administration support etc.) under close supervision of Procurement Assistant.
• clerical duties assigned (e.g. scanning/archiving of documents, airtime management etc.)
• Any other tasks assigned in cooperation with other departments.
• Any other tasks as directed by the Line Manager
• Reporting to: Logistics Manager

POSITION REQUIREMENTS

Qualifications

• Student of Purchase and supply/Logistics/Administration /Management or any relevant field

Skills & experience

Essential

• Fluent in written and spoken English,
• Basic ability to use MS Office, basic knowledge and use of office equipment
• Good report-writing skills
• Strong motivation to work in the development sector (personal initiatives are plus)
• Willingness and eagerness to learn new things
• High ethical standards and ability to endorse principals of confidentiality
• Commitment to and understanding of PIN’s aims, values and principles
• Flexibility in accepting new tasks

Preferred

• Ability to work as part of a team
• Analytical and problem-solving skills
• Ability to work under pressure to strict deadlines
• Ability to assess problems and recommend solutions

NB: women and people with special needs are encouraged to Apply.