Administrative Assistant Agile Trade and Supplies Limited

Agile Trade and Supplies Limited – a general supply company based in Kitwe is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment.

Responsibilities

• Organise and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, forms etc
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for clients

Requirements and Skills 

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers
• Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multi-task
• Grade 12 certificate and additional qualifications in business admin or a related field.
• Experience working in the mining industry will be an added advantage.