Monitoring and Evaluation Officer (Strategic Information) Family Legacy

Employment Opportunity

Family Legacy Missions Zambia (FLMZ) is a Faith based organization that upholds Christian values and morals in the education of the orphaned and vulnerable children it serves. The organization seeks to recruit suitably qualified, experienced, and competent individuals who will demonstrate commitment to FL mission, vision, and values for the following position:

Monitoring and Evaluation Officer (Strategic Information)                     

Location: Lusaka

Job Summary

The overall responsibility of the position is to provide technical support to departments, programs and projects in strategic information management for effective decision making. The position holder will work with the MER Coordinator (Strategic Implementation) to support the MER Manager in deciding the choice of technology for data management systems and real-time data flow, utilisation of appropriate software platforms for aggregation, data processing and manipulation, data visualisation and presentation.

Dimensions of the Role:

The purpose of this position is to support the implementation of the MER strategy and to provide leadership in implementation monitoring of program and project activities. The M&E Officer – Strategic information will work with all the Legacy Academy and department staff in Process Automation and will provide support in the usage of technology in information management.

Typical Responsibilities:

Strategic Information management (70%)

• To maintain quality control standards and to preserve the integrity of data and findings.
• To analyze data using various automated methodologies.
• To develop and support the development and implementation of organization’s systems and process automation Strategies.
• To ensure that program data is captured for all Departments.
• Developing systematic processions to contribute to the activities of MER.
• Collaborate with various departments in identifying strengths and weaknesses in existing data collection, quality, and robustness of indicators and management systems.
• Facilitate quality data collection and monitor data quality.
• Development of program or activity Dash boards for analysis purposes. (Data base design, Data manipulation, Data Visualization and Dashboard creation)
• Developing data collection tools and ensuring data maintenance (cleaning), capturing data (historical and current) in the organization.
• Assess the functionality and efficiency of information systems.
• Helping develop reports and analysis.
• Assessing tests and implementing new or upgraded software and assisting with strategic decisions on new information systems.

Monitoring Implementation (30%)

• Coordinate application of monitoring tools to track program performance in line with the Annual Work Plans and the M&E Plan.
• Offer technical support to assigned programs and departmental staff in the implementation of their monitoring responsibilities to ensure correct and timely collection of monitoring data.
• Collaborate with Academics to follow-up on attendance and performance data is being captured for the schools assigned.
• Responsible for rolling out a school-based Monitoring and Evaluation system in all LAs
• Build capacity in M&E for the staff and community.
• Collaborate and support other M and E functions.
• Support implementation of M&E activities and capacity building initiatives.
• Support the process of designing, piloting and validating quantitative and qualitative evaluation tools.
• Other responsibilities

Skills Specific to the Post

• Communicates clearly and effectively.
• Gains, develops and retains credibility about his/her performance.
• Develops Terms of Reference for Monitoring, Evaluation and Research
• Designs baseline surveys using qualitative and quantitative research methods and manages research partners.
• Understands and applies Goal Oriented Project Planning/Logical Framework thinking
• Understands and applies Outcome Mapping and Results Based Management principles
• Appreciates and uses participatory monitoring and evaluation techniques
• Competent in database management and use of digital tools for monitoring evaluation and research
• Exhibits excellent written and verbal communication skills.
• Ability to work in a multi-disciplinary and multicultural environment.
• Strong analytical, planning, and report writing skills.
• Strong negotiation, facilitating and influencing skills.
• Excellent networking and partnership management skills.
• Strong innovative and strategic thinker.
• Financial management and budgeting skills.
• Strong team building and motivational skills.
• Ability to work effectively, both independently and as part of a team.
• Computer proficiency in Excel/Google sheets (Data analysis and visualization), MS Power BI, Jotform and Kobo Collect or any other online data collection tools and use of mobile technology for Monitoring Evaluation and Research.
• Excellent grasp of programming and M&E concept

Other Competencies and values:

• Affirmation to the FLMZ Statement of Faith
• Affirmation and articulation of the plan of salvation
• Reflects Christ-like values in work and life
• Seeks spiritual growth for self and others
• Reaches out to students and their guardians with the Gospel of Christ
• Clarifies the goals and purpose of work tasks.
• Completes tasks in a timely, cost-effective way.
• Responds promptly in a professional manner.
• Stays committed to outcomes despite obstacles.
• Achieves predefined results and outcomes using ethical, best practice methods.
• Analytical and critical
• Asks key questions and gathers relevant information.
• Sees relationship between cause, effects, and big picture.
• Breaks down complex information into simple language.
• Identifies gaps, trends, priorities and key issues.
• Ability to build bridges between dissenting views
• Seeks to understand and respect differing perspectives and viewpoints.
• Takes a stand on behalf of issues and groups.
• Interprets and presents information with influence and impact.
• Uses different styles to impact different individuals or group
• Flexibility, resilience and assertiveness to hold commitments in balance
• Maintains balance in work, life and relationships (especially family and friendship relationships and support networks).
• Prioritizes many demands without losing focus.
• Has realistic self-awareness of abilities and development needs.
• Successfully manages personal emotions and their effects.
• Pursues learning both formally and informally.
• Encourages and supports others to grow and develop.

Educational Qualification and Experience

• Bachelor’s Degree in Computer Science, Statistics or any related field.
• Two (2) years professional work experience in development work with some experience in an area related to Planning, Monitoring, Evaluation, Research or data management.
• Demonstrated experience in data analysis, development of dynamic dashboards.