Facility Coordinator/ Assistant Work-Place Lead Global Property & Facilities International Ltd.

GPFI is a leading Real Estate Services firm that specializes in Integrated Facilities Management; Property Services – Advisory, Management, Leasing; Building Automation; Infrastructure management & Building Services installation & management. An award winning, African focus RES company.

We are looking for a Facility Coordinator/ Assistant Work-Place Lead to join our team.

LOCATION: SCB HEAD OFFICE LUSAKA
DEPARTMENT: FACILITIES
DIRECT REPORT – GPFI WORK PLACE LEAD, SCB ZAMBIA

RELEVANT WORK EXPERIENCE: 5 YEARS

TYPE OF EMPLOYMENT: CONTRACT
Role Objective: To achieve 100% planned maintenance of all assets and equipment and provide adequate support to clients in line with set targets and objectives.

JOB RESPONSIBILITIES

·         Ensure the facilities meet government regulations and environmental, health and security standards

·         Review utilities consumption and strive to minimize costs.

·         Monitor continuous increase in energy efficiency and cost-effectiveness.

·         Ensure continuous review & Implementation of Business Continuity plan and Emergency preparedness plan.

·         Conduct and document regular facilities inspections.

·         Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.

·         Ensure that agreed work by staff or contractors has been completed satisfactorily and follow up on any lapses

·         Inspect buildings’ structures to determine the need for repairs or renovations

·         Provide prompt response to requests and issues from facility occupants as required.

·         Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures, and purchases.

·         Ensure efficient utilization of facility maintenance staff.

·         Oversee all sub-contracts and service providers including services outside the normal scope.

KPI

·         Compliance to FM/PPM/OPS standard at the site

·         100% performance during site audit

·         100% Customer service performance

·         0% complaints

Required Knowledge, Skills and Abilities:

·         Able to solve problem with little or no supervision.

·         Proficiency in a range of information technology tools and platforms

·         Strong analytical, organizational, and presentation skills

·         Thrive in a fast-paced environment

·         Support a positive team environment with a friendly and can-do attitude

·         Ability to multitask while maintaining a positive outlook and proactive approach

·         Have excellent communication and interpersonal skills required

·         Ability to communicate effectively, both verbally and in writing

·         Sound computer skills including willingness to learn operations software and tools such as eCaFm

·         Ability to work with fellow colleagues and other wider team members.

·         Build rapport and cooperative relationships with customers and visitors

·         Contribute to maintaining a safe and healthy workplace

·         HSE and sustainability driven personnel or willingness to be trained

·         Risk Management and Relationship Management ability

·         Experience in leading a team.

Supervisory Skills

·         General managerial/ administration

·         Team building / conflict management.

·         Coaching / Training

·         Leadership / Influencing

·         Organization and coordination skills

Generic Skills

·         Excellent Presentation skills

·         Initiative

·         Entrepreneurship/ taking ownership

·         Self-Management

Education/Professional Requirements

·         Associate or bachelor’s degree in Engineering, Facilities, Property, Business, or related field desirable

·         Membership of Professional bodies (Engineering and Facilities Management) preferable

·         Previous experience working in a diverse environment with complex systems

·         Ability to manage and coordinate Team Members.

·         Ability to conduct and review Risk Assessments

·         Operational knowledge of electrical, mechanical and HVAC systems

·         Ability to multitask and priorities workload