Secretary Silondwa Engineering Limited

Silondwa Engineering Limited invites applications from suitably qualified and experienced members of the public for the following vacant position:

SECRETARY

PURPOSE

To provide keyboard support work and secretarial Services to the Managing Director at the Head office so as to ensure effective and efficient operation/work towards meeting the company business objectives.

MAIN DUTIES

Composes routine correspondence, proofreads and/or finalizes letters, memorandums, reports or other documents for approval or signature for Managing Director,
Enters and updates information in automated systems/templates develops routine spreadsheets and databases, utilizes various software packages in performance of duties;
Compiles and summarises data or reports from a variety of sources in accordance with specific instructions or procedures;
Assists in Reviewing documents/processes for accuracy, completeness, and compliance;
Receives, records, monitors, and coordinates business correspondence from stakeholders and other units within Silondwa Engineering Limited;
Files routine correspondences for future references;
Operates standard office equipment;
Prepares purchase and supply requisitions;
Management of petty cash and orders staff refreshment for the department; and
Attends to any other duties as may be directed by superiors.

MINIMUM REQUIREMENTS

Grade Twelve (12) School Certificate or General Certificate of Education Equivalent;
Certificate in secretarial course with a minimum speed of 45 wpm typing; and
At least one-year of experience.

OTHER SKILLS AND ATTRIBUTES

Professionalism and Confidentiality
High level of integrity and Personal organization
Excellent oral & Written communication
Ability to provide quality service with minimum error rate
Computer literacy