Finance Officer Chemonics International Inc.

Employment opportunity

The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project seeks to fill the position of Finance Officer to support the GHSC-PSM project in Zambia.

The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project will be the primary vehicle through which USAID will procure and provide health commodities, provide technical assistance to improve partner countries’ management of the supply chain, and collaborate with key international stakeholders to support global health initiatives.

With 100+ staff across eight offices around the country, this diverse and complex program sets out to strengthen capacity of GRZ to develop sustainable systems that ensure availability and security of vital and essential health commodities through (1) increased data availability and use for informed supply chain decision making, (2) improved quantification procurement planning and coordination processes, (3) provision of cost-effective, reliable international and local procurement services, (4) improved efficiency in warehousing and distribution by Zambia Medicines and Medical Supply Agency ( ZAMMSA), and (5) increased strategic management and planning by Ministry of Health for improved commodity security. The project seeks to recruit (on a one-year contract renewable) for the following position of:

Position Title : Finance Officer (1 Position) 

Reporting to : Accountant    

Principal Duties and Responsibilities

The Finance Officer will work with the Accountant to ensure payment request received are correctly done by procurement, execute transactions on an accurate and timely basis using the ABACUS system and to ensure that incurred costs are allowable, allocable and reasonable in accordance to the USAID cost principles. The Finance Officer will be responsible for inputting financial data in the accounting system as well as management of the financial records on a monthly basis.

Specific Tasks     

• Receive and review legitimacy of payment requests from procurement    department and invoices directly from vendors to facilitate timely payment by the project;
• Prepare documentation for all payment transactions including but not limited to vouchers, checks and Electronic Fund Transfers in Straight to bank and ensure that appropriate documentation and approvals are obtained;
• Coding of all approved payment requests in the Chemonics Field Office accounting-ABACUS-system;
• Booking of approved payments for expatriate staff house rentals and accompanying rental Withholding Taxes in Abacus system;
• Reviewing and booking of training budget payments in the receivable account and process training expenditure retirements after the activity;
• Monitoring and processing of the Zoona Transactions in the transit account to ensure availability of funds for all mobile based payments;
• Prepare Zoona payment batches, secure approvals and send SMS payment details to payees via the mobile transaction system;
• Reviewing and processing monthly Petty cash reimbursements for Head Office and Revolving Fund reimbursements for all the Provincial offices;
• Accepting Wire Transfers from Home Office and Booking in Abacus Accounting System;
• Coding all monthly statutory payroll-related payments and quarterly medical insurance payment in Abacus;
• Reviewing and processing staff travel advance requests and expense reports within stipulated timeframe;
• Maintain the project’s accounting filing system to ensure all vouchers are in order, properly completed and have bank slips/copy of checks attached;
• Reviewing and scanning all accounting records monthly;
• Maintain the tax files for the project and keep proper records;
• Preparation of daily bank reconciliation statements to keep track of the finances for the project;
• Assisting the Accountant to prepare payroll for all local Zambian staff;

Management

• Providing advice on generally accepted accounting principles, USAID rules and regulations and Chemonics regulations to staff and consultants, as necessary;
• Perform other general accounting duties as needed and other duties as may be assigned;
• Complying with all USAID, Chemonics, and PSM project policies and procedures;
• Interact with bank and other officials on an as-needed basis;
• Perform other duties as required or assigned.

Minimum Education Qualifications, Experience and Competencies:

• Must be a holder of ACCA II, CIMA II, Diploma in Accountancy, or any Finance related field;
• Bachelor of Accountancy would be an added advantage;
• 2 years of demonstrated experience and success;
• Must be a paid member of the Zambia Institute of Chartered Accountants (ZICA);
• Demonstrated knowledge and work experience of USAID financial and management systems, rules, regulations and reporting requirements;
• Excellent interpersonal and communications skills;
• Demonstrated leadership, versatility, and integrity;
• Fluency in English required.

Location of Assignment: Lusaka