The Personal Assistant will be responsible for providing secretarial, clerical and administrative support to the Managing Partner in order to ensure that services are provided in an effective and efficient manner.
Responsibilities;
Perform administrative and secretarial duties with wide latitude for exercising discretion and judgment.
Arrange for and schedule appointments for the managing partner, including interviewing callers and making proper referrals; prepare material and make arrangements for meetings as required.
Study reports received, check and compare with previous reports or other data, and bring to the attention of the managing partner significant items, changes, errors or omissions.
Maintain up-to-date management manuals, directives, organizational charts and record any changes subject to confirmation by the managing partner.
Set up and maintain office files and keep correspondence and reports available for reference and efficient operation of the managing partner’s office.
Mange the managing partner’s diary.
Answer telephone and reply to questions in accordance with general instructions or refer calls to appropriate staff member.
Ensures the managing partner is appropriately prepared for daily activities.
Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
Good at short hand.
Review incoming correspondence, draft outgoing correspondence, reports and manuscripts under minimal guidance
Management of the front office and movement of files around the office.
Perform any other lawful duties assigned.
Technical Competencies;
Good Interpersonal and Communication Skills
Organized and ability to prioritize
Positive Attitude
Ability to maintain Cordial Relationship with the Team members.
Conversant with MS Office, Internet, Communication Tools, Email Communication, MIS Maintenance
Educational Qualification
Bachelor’s Degree or Diploma in a relevant field.
