POSITION: Procurement & Stores Officer
REPORTS TO: Financial Controller
LOCATION: Lusaka
GENERAL SUMMARY
Reporting to the Financial Controller, the position is responsible for coordinating and initiating purchase orders and procurement of goods and services for the company and conducting research to determine procurement of goods and services at competitive prices.
Principle duties and Responsibilities:
- Implements procurement plans by initiating purchase orders for submission to prospective suppliers.
- To manage the operation of an Inventory System to effectively control stocks and avoid overstocking, stock-outs, and always ensure correct usage.
- Plan and coordinate the replenishment of inventory to ensure smooth operations for all departments in the company.
- Carry out spot checks to verify the accuracy of stock records and ensure that inventories are secure and safe to prevent losses/damages.
- Design and review stores record-keeping system for the efficient management of stock.
- Review and recommend identified redundant and obsolete stock for disposal.
- Prepare and produce periodic reports on the operations of the company’s section for management’s decision-making.
- Contribute to the development and review of Stores Procedures Manual to ensure compliance and efficiency of store management.
- Assist in the preparation of annual budget and procurement planning for all stock items to meet annual operational requirements.
- Monitors procurement progress on all planned activities.
- Tracks vendors and suppliers to ensure timely delivery of goods and services.
- Maintains and updates suppliers’ register.
- Reviews purchase requisitions for completeness and accuracy and follow up on discrepancies with the initiating department.
- Collects quotations and prepares comparative analysis.
- Maintains procurement files and records.
- Prepares and processes standard procurement documents.
Education/Professional Qualification and experience:
- Grade 12 Certificate with a minimum of five (5) Credits or better, including English and Mathematics.
- Minimum of Professional Diploma in Purchasing and Supply.
- Three (3) years practical work experience in the field.
- Conversant with Zambian Procurement Laws.
- Must be a fully paid-up Member of the Zambia Institute of Purchasing and Supply (ZIPS) with a 2023 Practicing License.
- Must be Computer literate.
- Must possess a Valid Driver’s license.
The closing date for receipt of applications is Saturday 13th January 2024. Only shortlisted candidates will be contacted.
Garda World Zambia reserves the right to re advertise if suitable applicants are not found.
GardaWorld Zambia is an equal opportunity and affirmative action employer that does not engage in any practices which discriminate against any person employed or seeking employment based on race, color, religion, gender, national or ethnic origin, age, marital status and we will never ask that you pay for anything as part of the selection process or thereafter.
