Accounts Officer Chadiza District Women Development Association

DISTRICT WOMEN DEVELOPMENT ASSOCIATION-CHADIZA

Chadiza District Development Association (Chadiza-DWDA) as a women-led association is registered under the Registrar of Societies whose members are derived from 10 different area associations women groups spread across the district. The Association is a strong base for building women’s voices at all community levels with the aim to enhancing women’s economic empowerment in their communities, hence the focus on income generating activities. Chadiza-DWDA as a women-led organisation partnered with We Effect Zambia and has been implementing the Swedish funded Women Economic Empowerment (WEE) project in Eastern province and Chadiza in Particular.

Project Background

The Women Economic Empowerment (WEE) project with Chadiza-DWDA has been running from June 2021. The project is now in a No Cost Extension that is running from August 2023 to January 2025. The overall objective of the project is to advance women’s economic empowerment to ensure the capacity of women to participate in, contribute to and benefit from agricultural value chains and processes in ways that affirm the value of their contributions, respect their dignity, promote equality in Eastern, Western, Southern and Central Provinces.

We now seek to recruit staff to fill the position of Accounts Officer in the project.

Position: Accounts Officer (x1)

Summary Responsibilities

The Accounts Officer shall be responsible for all project accounting activities, record keeping of all bank transactions, ensuring all payments have the required supporting documentation and filed accordingly. The project accountant will also be responsible for preparing project financial reports and ensuring they are signed and submitted in a timely manner to We Effect. Carry out project finance accounting related activities.

Principle Duties and Responsibilities

• Recording daily financial transactions in the accounting system.
• Ensure all payments, journals and deposits are authorised before being captured in the Accounting System.
• Prepare payments and funds requests.
• Ensure staff advances are retired timely and supported by adequate and verified documentation.
• Prepare monthly bank reconciliations, Staff advances and fuel reconciliations and ensure they are reviewed and approved by the Coordinator.
• Ensure adherence to internal controls and donor contractual obligations.
• Record keeping, maintaining financial and other related documentation, including archiving as appropriate.
• Participate in and support the procurement, administration and logistics functions of the project office.
• Management of fixed assets (including asset coding, safeguarding and insurance of assets) and maintenance of Fixed Assets Register.
• Prepare payroll and ensure statutory obligations for the organisation are paid on time.
• Coordinate Donor and Statutory Audits.
• Ensure funds are utilized according to the latest approved budget.
• Provide accurate and reliable information as needed.
• Timely preparation and submission of reports to management and donors.
• Respond to inquiries on project accounts and financing from funders and other cooperating partners.
• Assist in preparation of reports and financial statements for Board Meetings.
• Assist in preparation of annual budgets and reports.

Requirements

• ZICA Technician, part qualified ACCA/CIMA or equivalent.
• Must be a member of ZICA.
• At least 3 years’ experience in project finance, accounting and financial reporting.
• Experience working with international organisations or NGOs is an advantage.
• Fluent in English- Written and Spoken.
• Excellent Computer skills – MS office (MS Word, Excel, PowerPoint, outlook) and internet.
• Diligent, accurate, attentive to detail and organized.
• Integrity and willingness to work and produce results in a dynamic environment.
• Excellent time management, commitment, team player, reliable and able to work under pressure.
• Able to adapt and work with rural communities.
• Gender sensitive and appreciates the role women play in community development.
• Willing to relocate and work from the Chadiza DWDA Office.