Receptionist BEM Motors

BEM Motors seeks applications from qualified local candidates for the vacant position of Receptionist to support the company and contribute to the smooth running of the daily operations of the company. Tasks may vary according to the office support needs and requirements of the reception work, but typically encompass basic office functions.

Job Purpose

The role will be reporting to the Administrative Officer and will be responsible for performing administrative support tasks to the company, including answering phone calls, receiving visitors, preparing meeting and training rooms, scheduling meetings and travel and distributing mail and ad-hoc tasks. The role will be the first contact between the clients, customers and the company.

Key Responsibilities

•  Perform basic office functions including welcoming visitors, guiding and giving them appropriate information.
• Notifying office personnel of visitor arrival and schedules appointments
• Sorting and distributing incoming mails, answering phone calls and any other tasks related to the reception, assisting in maintaining files, photocopying, delivering urgent mails/messages, etc.
• Informing visitors by answering or referring inquiries/queries via emails to the responsible departments for follow ups.
• Maintaining security by following procedures, monitoring logbook, and issuing visitor badges
•  Uses basic keyboard and word processing skills to assist in preparation of documents, memos, letters, and emails.
• Keeping a safe and clean reception area by complying with procedures, rules, and regulations.
• Contribute to keeping good and warm work environment as well as good presentation of the reception. Selection Criteria.
• Demonstrate strong interpersonal skills and commitment to work in a team – oriented, in a multi-disciplinary setting within a matrix management environment and ability to interact tactfully and professionally with staff at all levels
• Backs-up other team members in routine office functions, as required.
• Managing petty cash and able to multi-task

Experience & skill:

• At least high school level, diploma or degree in administration, secretariat, business administration, with at least 1 year of experience, preferably in a similar position or equivalent combination of education and experience.
• Sound organizational skills and ability to prioritize and deliver assignments as required, and ability to work under pressure and to meet tight deadlines.
• Demonstrated organizational skills, resourcefulness, and effective time management.
• Excellent verbal and written communication skills in English
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Ability to work with minimal supervision
• A flexible, proactive approach to work including the ability to prioritize and re-prioritize
• Working knowledge of printers, copiers, scanners, and other office equipment
• Good computer literacy; Experience in creating spreadsheets, using office software such as Word, Excel, Power Point
• Fluent in speaking English, Bemba and Nyanja language

BEM Motors will never ask for a fee during the recruitment process. If you are asked for money please report such person to the company or authority.