Inventory Officer USAID Discover – Health Project

JOB OPPORTUNITY

JSI Research and Training Institute, Inc. (JSI) is public health organization that is committed to improving the health and well-being of underserved and vulnerable people and communities throughout the world, and to providing an environment where people of passion and commitment can pursue this cause. JSI seeks highly qualified and accomplished public health leaders and staff for its USAID DISCOVER-Health Project. USAID DISCOVER-Health aims to improve the lives of Zambians by ensuring equitable access to and use of high-quality HIV, maternal new-born and child health (MNCH), family planning and reproductive health (FP/RH) services and products at the district and community levels. The project also supports the Government of Zambia (GRZ) efforts to address the global COVID-19 epidemic, including accelerating the national rollout and scale-up of COVID-19 vaccination. During the next three years the project is conducting a technical assistance role to the Ministry of Health (MOH) for the provision of integrated health services whilst assisting GRZ in COVID-19 activities as directed by donor USAID.

JSI USAID DISCOVER Health Project is recruiting for the following position:

Title: Inventory Officer

Position Type: Full Time

Location: Lusaka with frequent travel to the field offices

Reporting: Procurement and Administrative Manager

Job Purpose

The Inventory Officer is a full-time position based in the USAID DISCOVER-Health Project Lusaka, Zambia Office. S/he will be responsible for implementing DISCOVER-Health Project’s policies and procedures for inventory management. S/he will ensure that all assets are properly received, tagged, updated in the inventory management system, delivered to end-users and reported on according to USAID DISCOVER-Health Project policy. The Inventory Officer will lead the physical inventory process at the end of each project year. S/he will work closely with other team members to document and report on project inventory and ensure that items are auditable at all times.

Major Duties and Responsibilities:

• Devise ways to optimize inventory control procedures;
•  Ensure that items received by USAID DISCOVER-Health Project are properly tagged and recorded in the inventory management system;
•  In coordination with accounting unit, fill in all information needed for the items purchased, e.g. price, vendor, voucher number…etc.;
•  Monitor items that are transferred from the Central Office to Regional or any other project location;
•  Monitor and record any disposed/donated items to government institution or others;
•  Monitor all purchased items to/by expatriates or located at their homes (if any);
•  Keep track of all items that are stolen, lost, dysfunctional (irreparably broken), or otherwise no longer useful and ensure that police report is in file for all stolen items;
•  Use software to record, update and manage inventory;
•  Use software to audit inventory and conduct physical inventory on annual basis;
•  Responsible for ensuring USAID DISCOVER-Health Project is compliant with project policies and procedures including project inventory and periodical inventory reconciliations;
•  Analyze data to develop an annual inventory report;
•  Randomly inspect inventory in different locations;
• For consumables, update stock cards/bin stock cards upon stock movement and ensure reliability of quantities on stock cards against physical stock;
• Collaborate with technical, financial and logistics staff to support with the delivery of goods to regional locations;
• Conduct a final physical inventory during project close out and generate a final inventory report for USAID disposition approval;
• Report to senior management on inventory, issues etc.;
• Responsible for managing and training the staff on inventory management;
• Ensure that inventoried items are secured and stores are managed according to policy; and,
• Assist other colleagues as needed in the project, office, carries out any other office work as requested by supervisors.

Desired Qualifications:

• University’s Degree in Logistics, warehouse/stockroom management, or comparable education;
•  Minimum 5 years’ experience working for a USAID supported project;
• Ability to work independently in a fast paced working environment;
• Demonstrated ability to use an inventory management system;
• Strong attention to detail and ability to organize activities across multiple locations;
• Ability to speak, write, in English, required, and at least one other language;
• Experience in implementing organizational policy; and
• Good knowledge and skills in using MS Office applications.