Expenditure Accountant Zambian Open University

1. EXPENDITURE  ACCOUNTANT

Purpose   

To facilitate and process payments to vendors, service providers and statutory obligations.

Key tasks will include tracking and reporting on expenditure, reconciling invoices and vendor accounts and keeping accurate transaction records in Pastel. This will also involve preparing expenditure related journal entries.

The role is also expected to propose procedures that will enhance value for money, financial recording and reporting.

Responsibilities and Duties:

• Review and verify invoices and payment requests, research and resolve invoice discrepancies.
• Prepare and process electronic transfers and payments through internet banking.
• Record and post expenditure into Pastel on a daily basis.
• Determine monthly expenditure forecast and perform monthly reconciliation of vendor accounts.
•  Ensure statutory obligations such as ZRA, NAPSA and NHIMA are paid as and when they are due.
• Accrue for projected expenditure and pass relevant journals in Pastel and this includes PAYE, NAPSA and NHIMA.
• Generate monthly and quarterly expenditure report to management.
• Perform quarterly variance analysis and propose budget revisions should need arises.
• Perform reconciliation of all accounts payables on a monthly basis i.e.  Gratuity and leave day’s provisions.
• Assist in financial audits and implement audit recommendation
• Work in compliance with organization accounting standard and guidelines
• Use software application (Pastel) for company accounting operation
• Assist in financial audits and implement audit recommendation
• Work in compliance with organization accounting standard and guidelines
• Use software application (Pastel) for company accounting operation
• Attend to any other duties that maybe assigned by your supervisor

Expenditure Accountant Skills and Qualification:

• Bachelor degree in accounting or Full ACCA
• Experience with Pastel a MUST.
•  Reliable and must have strong analytical and communication skills.
• Able to work in a team and produce quality output under tight deadlines
• Strong verbal and oral communication skills
• Self-motivated and strong analytical skills
• Attention to detail, prioritization skill and time management
• Quick learner with a positive attitude
• Must be highly organized and able to deal with a high volume of data
• Able to work proactively and independently with a team in a fast-paced environment
• Attend to any other duties as maybe assigned by the supervising officer.