Accounts And Finance Department National Institute Of Public Administration

OFFICE OF THE PRESIDENT

ADVERTISEMENT JOB OPPORTUNITIES

THE ORGANISATION

The National Institute of Public Administration [NIPA] is a statutory body established under the Act of Parliament No. 15 of 1998.  NIPA now seeks the services of highly motivated individuals to join our team of skilled professionals.

Applications are now invited for the position below;

1. ACCOUNTS AND FINANCE DEPARTMENT

POSITION I: SENIOR FINANCIAL ACCOUNTANT (1)

Location: Main Campus – Lusaka

Purpose of the Job

To maintain and provide accurate reliable and relevant financial information to management, ensure accountability and transparency in the utilization of financial resources and ensure that all transactions appearing in the bank statement and cashbook have been authorized by the Institute.

Reports to: Bursar

Statements of Main Accountabilities:

• Supervises recording and processing of NIPA’s financial transactions, books of accounts in accordance with established concepts, principles, accounting standards and legal requirements, so as to present an accurate view of those transactions.
• Monitors  posting  of  receipts  and  payments  to  ensure  correct  and  accurate  postings  in  the cashbook for proper cash management.
• Prepares external audit reports and recommendations from management letters.
• Implements all internal audit recommendations for effective operation of the Institution.
• Prepares weekly, fortnightly and monthly cash flow statements to reflect liquidity position of the Institute.
• Ensures  that  all  bank  balances  of  all  bank  accounts  are  collected  on  daily  basis  and  avail balances to management.
• Ensures that all expenditure is within approved budget and that funds are readily available to meet the commitment. Management should be within approved budget limitation.
• Supervises monthly reconciliation of payables and circularization for confirmations.
• Ensures that statutory payments are made on due date and correct returns are made.
• Provides  external  auditors  with  all  their  requirements  during  the  course  of  their  audit  of financial records to facilitate timely completion of audit.
• Ensures that all accounting activities comply with accounting standards and all applicable legal provisions.
• Ensures high level of performance and achievement of set targets.
• Ensures  that  all  payment  vouchers  have  relevant  supporting  documents  and  are  duly authorized.
• Supervises processing of all student requests – Debit notes and credit notes to ensure correct and approved entries are posted and thereby avoid distortion of student balances.
• Reconciles all nominal ledger accounts and supplier statements on monthly basis to facilitate reporting of accurate payables and receivables figures in the monthly management accounts.
• Co-ordinates the processing and remitting of student registration, subscriptions, exemption and examination fees to both foreign and local professional bodies within stipulated time frames, to avoid student deregistration and non-entry to exams.
• Manages sectional costs related to material consumption and discretional approvals such as overtime and allowances so as to contribute to the cost effectiveness of the NIPA.
• Supervises and Manages payroll processing and management.
• Performs other accounting related tasks as may be assigned by the supervisor from time

Knowledge and Skill Requirements:

• Grade 12 University entrant.
• ACCA, CIMA or ZICA Professional.
• Membership of ZICA.
• Knowledge of public financial regulations and regulatory environment of public bodies.
• Minimum five (5) years relevant post qualifying at a senior management level in a reputable organization.
• Advanced proficiency in MS Office tools, mainly Microsoft Excel.
• Computer literacy i.e., Excel, Word & PowerPoint.
• Excellent oral and written communications skills.
• Analytical, numerical and computation skills.
• Decision and problem solving skills