Project Finance Officer – SUNII Save the Children International

Job Title: Project Finance Officer – SUNII

TEAM/PROGRAMME: Finance

LOCATION: Kalabo, Western Province

CHILD SAFEGUARDING:

Level 3 – the responsibilities of the post may require the post holder to have minimal contact with or access to children or young people.

ROLE PURPOSE:

To implement financial procedures and policies of Save the Children and be responsible for preparing financial statements, maintaining cash controls, maintaining accounts payable and processing of payments under the (scaling up nutrition) SUN II project.

SCOPE OF ROLE:

Reports to: Finance Manager with a dotted line to the SUNII Project Manager

Staff directly reporting to this post: none.

Budget responsibility: none

KEY AREAS OF ACCOUNTABILITY:

Bookkeeping:

•  Capturing all data correctly and timeously onto Agresso.
• Administer, balance and reconcile petty cash monthly.
• Filing of all financial documents and vouchers.
• Submit monthly reports to the Country office on or before the deadline.
• Prepare annual financial reports at the end of the year.

Payments: 

• Responsible for ensuring that payments are done accurately, timeously and within budget.
• Ensure all payments are correctly coded, approved with supporting documents.
• Checking of all per diem calculations.

Cash flow management: 

• Prepare and submit forecasts and cash flow projections and ensure that the Project manager-SUNII is aware of their implications.
• Review monthly financial expenditure.
• Draft monthly cash flow budgets.

Budgets: 

• Assist the Budgeting, Partnership and Reporting Officer with developing and monitoring the budgets.
• Assist with inputs for budget preparation.
• Capture and update budgets onto Agresso and Excel.

Financial Reporting: 

• Draft financial statements to be submitted to the Country office on a monthly basis and assist in drafting ad hoc financial reports on time and accurately.

Support to staff: 

• Ensure that staff under SUN II and Partners understand financial policies and procedures including payment procedures and account coding.
• Provide training on coding and completion of forms when necessary.

Audit Assistance: 

• Prepare for audit, participate in meetings and assist auditors.
• Attend Audit planning meetings.
• Prepare Accounts and exhibits for Audit Review.
  Supply relevant data to onsite Auditors.
• Together with the Finance Manager review and draft audit reports.

Petty Cash check: 

• Carry out periodic petty cash counts and check that payments are supported by documents.

Other duties

The post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

QUALIFICATIONS AND EXPERIENCE

• Accounting Diploma, ZICA Licentiate or ACCA Level II
• 3 years relevant experience.
• Good computer skills and high proficiency in spreadsheets.
• Good knowledge of accounting packages especially Agresso accounting system.
• Must be a paid-up member of the Zambia Institute of Chartered Accountants (ZICA).