Administrative Assistant Spruceland Technologies Group Limited

Job Title:  Administrative Assistant
Date:  21ST January 2022
Grade:
Department:  Administration
Reports to (title):  Commercial Manager
Location:  Solwezi
Direct Reports (titles):
The position requires entry of all administrative related matters

Administrative Officer Job Summary

Responsible for the majority of administrative duties in the company including organize files, answering calls, and providing support for the entire company. Highly organized and able to handle financial records and expenses.

Administrative Officer Duties and Responsibilities

• Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
• Creating, updating, and maintaining records and databases
• Scheduling company calendar and updating as needed
• Preparing reports on expenses, office budgets, and other expenditures
• Supporting department managers, staff, and Director
• Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
• Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.).
• Organizing special functions and social events
• Preparing correspondence, documentation, or presentation materials
• Requests
• Call logging of technicians
• Stock control
• Preparation of quotations and invoices branch performance report- income and expenses

Administrative Officer Requirements and Qualifications

• Excellent written and verbal communication skills
• Excellent time management skills; ability to prioritize
• Willingness to learn and to grow with the company and  motivated to take on additional projects and solve problems
• Self-directed and able to work without supervision
• Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
• Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field
• Highly organized multi-tasker who works well in a fast-paced environment
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
• Diploma in a business related program with 2 years’ experience.