Administration Officer LOLC Finance Zambia Limited

ADMINISTRATION OFFICER

Overall Objective: The overall objective of this role is to supervise the efficient provision of shared services to LOLC Finance Zambia Limited operations including fleet management, facilities maintenance and security services.

Job Responsibilities:

• Create budgets for fleet management, facilities maintenance and security services and submit for approval
• Check and verify requisitions for the procurement of vehicle service and repair parts
• Review and approve vehicle service and repair plans
• Maintain accurate and up-to-date records for all fleet assets
• Participate in vendor negotiations and monitor vendor performance agreements
• Supervise day-to-day fleet maintenance operations and assess risk and safety issues
• Report on fleet utilization, performance and expenses
• Develop and implement a facility management program including preventative maintenance and life-cycle requirement
• Ensure compliance with health and safety standards and industry codes
• Allocate and manage facility space for maximum efficiency
• Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking
• Negotiate contracts to optimize delivery and cost saving, monitor activities of contract suppliers and check completed work by contractors and vendors
• Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases

Qualifications:

• Certified grade 12 certificate with a minimum of credit in English and Mathematics
• Bachelor’s Degree Business Administration or related field
• A minimum of 3 years of relevant work experience
• Preferably based in respective location of application with own accommodation