Date Issued: November 20, 2023
Closing Date: December 4, 2023 11:59PM Central Africa Time. Quotations received after the closing date/time will be rejected.
Background
Land O’Lakes Venture37 (Venture37) is implementing the Accelerated Innovation Delivery Initiative – Livestock (AIDI-L) project in Zambia. AIDI-L is a private sector-led, women and youth focused, livestock-based intervention aimed at contributing to improved food and nutrition security and rural incomes through poultry in Zambia. Venture37 is also implementing the USAID–funded Cooperative Resilience and Equity (CORE) activity in Zambia. CORE aims to foster vibrant, sustainable cooperative ecosystems in which self-managed cooperatives and all their members flourish economically and socially.
Venture37 is seeking one or more Preferred Providers to supply vehicle hire and driver services in four locations in Zambia.
1) Item and Quantity
Venture37 seeks to engage businesses that can provide daily and multi-day vehicle rentals with licensed drivers. Businesses must be able to supply vehicles meeting the following specifications:
A. Closed Body Sport Utility Vehicle
- Seating 5-8 Passengers
- Includes Seatbelts for each passenger
- 4-Wheel or All-Wheel Drive
B. Open Bed Sport Utility Vehicle
- Seating 2-5 Passengers
- Includes Seatbelts for each passenger
- 4-Wheel or All-Wheel Drive
- Includes necessary straps and supplies to secure cargo in the bed for transport
2) Service Areas
Vehicle hire and driver services are required in Lusaka, Ndola, Kitwe and/or Kabwe. Businesses may submit bids to provide services in one or more of these service areas.
3) Price
Prices must be net, less any discount offered, and quoted in Zambian Kwacha.
4) Validity
It is anticipated that preferred provider agreements will be issued for an 18 month period starting in January 2024. Price offers must therefore be firm and valid for the entire 18 months of the anticipated agreement.
5) VAT/Taxes
Bidders are requested quote VAT amounts separately. Successful bidders will be provided with a copy of Venture37’s VAT exemption documentation when obtained.
6) Payment
Payment will be made within 30 days from date of service, subject to receipt of any supporting documents delivered in good order by the seller.
7) Award
Award will be made to the bidder(s) that are scored highest on the following criteria: Evaluation Criteria
Value Price 60%
Fleet Size in the Service Area 10%
Fleet Condition and Quality 30%
8) Right to Cancel Solicitation and Reject Offers
Land O’Lakes reserves the right to accept or reject any offer or cancel or reissue this RFQ without assigning any reason.
Selection as a preferred provider does not guarantee any minimum order amount, and Venture37 reserves the right to procure goods or services from any provider, regardless of whether they are included on a Preferred Provider List, at its sole discretion.
Quotations should consist of:
1) Price offer, using the template in Annex 1
2) Business Registration Documents
3) Addresses of Rental Facilities
4) List of vehicles at each location, including production year, make/model, condition, and other relevant specifications
5) Photos of vehicles currently owned by the bidder that meet Venture37’s requirements
10) Expenses relating to submission of quotation
Issuance of this RFQ in no way obligates Venture37 to award a contract or purchase order and bidders will not be reimbursed for any costs associated with the preparation of this bid. All preparation and submission costs are at the bidder’s expense.
