Finance and Administration Assistant Ilondola Farms

Established in 2016, Ilondola Farms is a family-owned enterprise that is committed to Zambia’s agricultural sector. We are rooted in the mission to add value in food security and the nation’s food supply chain, as our ethos center on quality and consistency. Ilondola Farms is dedicated to meeting the standards outlined by the Government of Zambia and our clients, ensuring that each product reflects our dedication to excellence.

As we continue to expand, we are in search of exceptional individuals to join our team. If you have what it takes to make a meaningful impact in the agricultural sector, we at Ilondola Farms welcome you to embark on this journey with us. We prioritize passion, proactivity, honesty, and integrity in all our team members.

Job Description:

We are currently seeking a dynamic, experienced and detail-oriented Finance and Administration Officer to join our team at Ilondola Farms. This position plays a critical role in managing financial operations and providing administrative support to ensure the efficient functioning of our farm business.

Responsibilities:

1. Financial Management:

• Compile monthly financial reports and analyses
• Monitor cash flow, reconcile bank statements, and manage financial transactions.
• Ensure compliance with financial regulations and company policies.
• Manage farm accounts payable and accounts receivable processes.
• Maintain a digital and physical record of all financial transactions, document and reports
• Implement and manage internal control policies.
• Process all statutory payments, PACRA, ZRA; NAPSA; NHIMA and payroll.
• Prepare and coordinate all assets and Inventory management reports

2. Administrative Support

• Provide general administrative support to the management team and farm staff
• Handling office tasks, such as filing, generating reports
• Maintain accurate records and databases, including inventory management and procurement.
• Assist in HR-related tasks such as maintaining employee records and payroll processing and statutory payments

3. Reporting and Documentation

• Prepare financial reports, summaries, and presentations for management review
• Assist in preparing documents for audits, and regulatory filings,
• Ensure proper documentation and record-keeping of financial and administrative transactions.

Requirements:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field
• Proven experience in finance, accounting, or administrative roles, preferably in the agricultural sector.
• Proficiency in accounting software (QuickBooks, SAP) and MS Office suite.
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and work effectively in a fast-paced environment.
• High level of integrity and discretion in handling confidential information.
• Knowledge of agricultural operations and regulations is a plus.
• Should have a valid drivers license

Benefits:

1. A competitive salary with performance based incentives based on qualifications and experience