Administrative Assistant Ethyl Emporium Limited

Ethyl Emporium Limited is a distribution company based in Lusaka, Zambia. It specialises in beverage distribution (both alcoholic & non alcoholic) across the country. The company invites applications from qualified individuals for the position of administrative assistant who will be based at our Lusaka office in the New Kasama area.

Main Responsibilities:

• Performing routine clerical duties in the office.
• Making use of standard office equipment.
• Organising calendars and scheduling meetings.
• Taking, transmitting & responding to messages effectively.
• Putting information into databases or systems effectively.
• Typing, word processing & data entry.
• Responding to emails effectively.
• Responding to requests for information from the public or other interested parties.
• Answering routine questions and keeping track of all company paperwork.
• Handling and keeping track of petty cash.
• Preparing daily reports.
• Preparing reports and presentations for internal communications – as and when assigned.
• Ensure that all office equipment/office vehicles are serviced as per maintenance schedule routinely.
• Ensuring that the warehouse & shops are kept to a certain standard.
• Organising and coordinating business travels for staff.
• Preparing venues for management meetings and company workshops/seminars.
• Performing any other duties assigned to you by your supervisor.

Minimum Education /Tertiary Qualification:

• Senior School Leaving Certificate (G12).
• Diploma in Business Studies or equivalent.
• One year experience in an office.
• Worked in a customer service-oriented environment.
• A degree in Business Administration will have an added advantage.
• Must have a valid drivers licence.

Experience and Skills Required:

• Time management skills.
• Proficient in MS office applications – Excel, Word, Outlook, PowerPoint etc.
• Administrative skills.
• Ability to work on initiative.
• Attention to detail.
• Ability to work under pressure.
• Teamwork and problem-solving skills.
• Good understanding of business policies and procedures.
• The ability to make informed and effective decisions.
• Proficiency in the English language.
• The ability to communicate effectively with all levels of employees and management displaying good interpersonal skills.
• A basic application and an awareness and ability to willingly take the lead when need.
• The ability to work with others to make a real difference.
• Actively promotes a positive team spirit.
• Builds networks to enhance effectiveness and share knowledge.
• Demonstrates shared commitment to team success.