Administrative Assistant Zambia Medical Association Cooperative

JOB OVERVIEW:

The Administrative Assistant will attend to daily administrative demands of the cooperative and ensure that office functions and business operations are interlinked and run seamlessly with utmost efficiency. S/he will execute operational directives from the Fund Manager. S/he will be the link between the Fund Manager and all external stakeholders. This is a position that requires knowledge of corporate governance, business, finance, investment and associated regulatory compliance.

KEY RESPONSIBILITIES & DUTIES:

• Conduct day-to-day administrative duties as delegated by the Fund Manager.
• Developing, reviewing, and improving administrative systems and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, track investments and liabilities in alignment with organizational goals.
• Planning, scheduling, and promoting office events, including meetings, conferences and marketing events.
• Collecting, organizing, and storing information using computer and filing systems.
• Point of contact and coordinator of information dissemination to shareholders, the public, business partners, regulators and other stakeholders.
• Cultivate relationships with relevant local and international business partners.
• Provide oversight and administration of all the organization’s interactive platforms including e-mail portal, website and all social media pages.
• Prepare working documents as assigned by the Fund Manager.
• Develop plans of continuously improving internal processes, investment portfolio and institutional governance.
• Shall be an agent to the cooperative’s bank accounts and facilitate transactions.
• Manage petty cash.

JOB REQUIREMENTS AND QUALIFICATIONS:

• Grade 12 Certificate
• Diploma in Business Administration, Management, Marketing or any related field.
• Bachelor’s Degree will be an added advantage
• Knowledge in accountancy and taxation laws will be an added advantage.
• Minimum of two (2) years prior experience
• Valid Driver’s License (B or better)
• Computer proficient (MS office)
• Excellent written and verbal command of English language.
• Good communicator.
• Must be ready to work with minimal supervision
• Willingness to work remotely and extended hours.
• Must be familiar with the culture and ethos of the medical profession and possess the necessary comprehension required to navigate Medical Doctors’ affairs.