HR and Administration Intern Habitat for Humanity Zambia

Internship Opportunity

Job Title: HR & Administration Intern
Department: HR and Administration
Job Location: Lusaka
Reports to: Human Resource Administrator

Internship Period: 6 months

ROLE PURPOSE:

Responsible for providing comprehensive overall administrative support to the National Office and effective and efficient support to the Human Resource Office.

Key areas of responsibility:

ADMINISTRATION

• Track vehicle and fuel usage on a monthly basis for business and personal trips and submit them to the Human Resources Administrator.
• Working with the Driver, ensure that all vehicles are in good condition and report all required servicing or repairs and make bookings with the respective service providers.
• Track the vehicle maintenance costs and submit them to the Human Resources Administrator on a quarterly basis.
• Manage and monitor the use of tom cards and the replenishment of fuel.
• Track organizational events and manage the National Director’s diary.
• Coordinate the payment of bills (Office rentals, telephone, water, electricity and any other in a timely manner.
• Handle the inventory and insurance of all organizational assets.
• Manage the front office and the switchboard.
• Manage transport requests and vehicle allocations from departments in an organized manner to assist smooth business continuity.
• Ensure timely replenishment of kitchen stuff and proper usage of the same.
• Provide necessary support to the strategy development process and ensure timely provision of logistical support when need arise.
• Any other duties assigned from time to time

HUMAN RESOURCES

• Participate in the recruitment process of new staff as may be required.
• Assist the HRA in the orientation and induction of new staff when necessary.
• Process travel claims, retirements and advances for national Director’s office.
• Assist the HRA with the tracking of employee contracts and send a reminder to HRA two months prior to the end of each employee’s contract.
• Assist the HRA with accrued leave tracking and quarterly.
• Arrange and oversee Monday devotions.
• Arrange for international travels and prepare itineraries for staff.
• Weekly confidential and general filing

Knowledge (Education & Related Experience):

• A degree in Public Administration/Business Administration, Human Resources
• Minimum of 6 months proven work experience

Skills (Special Training or Competence):

• Confident and able to communicate with people at all levels.
• Able to use initiative and work with minimum supervision.
• Flexibility and able to respond to change.
• Ability to prioritize responsibilities and multi-task.
• Ability to work under pressure and meet deadlines.
• Reliable and well organized.
• Intermediate/Advanced outlook, word, excel and power point skills

Safeguarding: HFHZ requires that all employees, interns, and volunteers take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work.  Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.