PROCUREMENT INTERN
Main Purpose for the Position
The overall aim of the Positions is to ensure that planning and coordinating of procurement activities on the programme in order to ensure transparency and Value for Money.
Main Duties and Responsibilities
- Assists in the preparation of the annual procurement plan as per organization’s policy and guidelines.
- Assists in the implementation and monitoring of progress of all planned procurement activities.
- Prepares solicitation documents in the format required by ZOCS and advertises invitations for bids.
- Prepares Bid analysis in readiness for submission to ZOCS Procurement committee for clearance.
- Prepares procurement committee papers for submission to the Procurement Committee.
- Drafts and issues contracts, terms and conditions and Schedules, and ensures effective management of contracts.
- Assists in the preparation of quarterly and annual reports for all procurement activities undertaken.
- Ensures that all procurement transactions are well documented and up to date.
- Purchasing office equipment, materials and supplies within the agreed limits locally, in accordance with ZOCS regulations.
- Issuing local purchase orders (LPOs) for the programme and ensuring they are correctly numbered and filed.
- Accepting goods and ensuring that receipt is documented and that goods received are checked appropriately and, when necessary, processing complaints
- Checking goods invoices, goods inward receipts and other (delivery) documents and payment instructions before handing them over to the Project Accountant.
- Inventory keeping for the procured items.
- Documenting and filing completed orders and contracts properly and in line with ZOCS rules and regulations
Qualifications / Professional Experience
Education
- Grade 12 Certificate or equivalent
- Bachelor’s Degree in Purchasing and Supply/ Graduate Diploma in Chartered Institute of Purchasing and Supply
Experience
- A minimum of at least 1 year experience managing procurements, preferably for Government and/ or internationally financed projects.
- He or she must have a sound understanding of procurement guidelines and procedures applying to Zambia Public Procurement Authority and/ or internationally financed projects.
- Must have significant training and practical experience in procurement within the National Public Procurement or internationally financed projects.
- Must be a member of the Zambia Institute of Purchasing and Supply with a valid ZIPS practicing certificate.
To be considered for the position, email your application letter, resume and certified copies of academic and professional qualifications with traceable referees to apply@jobsportal-career.com or send to:
The Executive Director,
Zambia Open Community Schools,
P.O. Box 50429,
Plot 20, Tito Road, Rhodes Park,
LUSAKA.
Closing date for receipt of applications is Wednesday 28th June 2023 at 17:00 hours
Note: Only shortlisted applicants will be contacted
Indicate the Position being applied for in the subject matter and Envelope.
Zambia Open Community Schools is an equal opportunity employer and women are encouraged to apply.
