Finance Manager GS Cash Advance Limited

Reporting to the Chief Financial Officer (CFO), the Finance Manager ensures the overall supervision of the department, safeguards the company’s physical and financial assets with the aim of maximizing returns. He/She reviews the inventory as well as the accounts records. He/She further oversees the smooth running of the department in the absence of the CFO.

Major Areas of Responsibility

I. Supervision and training

– Supervises all the activities of the accounting department

– Supervises staff in the accounting department

– Supervises the posting into the general and subsidiary ledgers

– Supervises the timely reporting of the department

– Trains staff in the systems and procedures within the department

– Trains other staff from other departments on accounting and tax-related issues

2. REVIEW, MONITORING AND CONTROL OF ACCOUNTS AND REPORTS

– Reviews all cash and general ledger reconciliations.

– Reviews global cash reconciliation and consolidate both monthly cash account and petty cash reconciliation.

– Reviews teller/cash reconciliations of the branches

– Consolidates all branches’ cash reconciliation

– Bank reconciliations

– Ensures the timely preparation and the accuracy of the bank reconciliation

– Follows-up and ensure clearing of non-reconciled items

– Prepares and provides input into the Board reports quarterly

– Where applicable, records journal entries related to bank reconciliations.

– Reviews and maintain accurate Cash books and monitor irregular accounts, which are dormant or have negative balances.

– Provides daily cash and Bank position to CFO

– Provides Branch profitability reports monthly to monitor performance

– Reviews and monitors General ledger

– Monitors suspense accounts maintenance and ensure that the suspense accounts are kept at Nil/zero by the reporting date

– Coordinate on regular basis with the branch staff ledger balances
– Tracks the un- credited and un-applied deposit from bank reconciliations

– Prepares post journal entries into the accounting system to take up adjustments, re-classifications, corrections, monthly and yearly accounting transactions upon the approval of the CFO

– Regular review of the accounting records.

– Produces electronic trial balance daily and identify mis-posting and irregular balances or transactions

– Monitors and investigates irregular balances in accounts and eliminate accordingly

– Reviews petty cash settlement reports of head office and all branches

– Reviews and ensures that all cash expenses and bank transactions are entered into the accounting system correctly

– Coordinates annual inventory of fixed assets in all branches and Head Office

– Review and prepare inventory reports and update these monthly

– Prepares/Reviews reconciliation report of clients loan accounts and match to Accounting system

– Ensures prompt filing and proper organization of accounting documents.

3. MAINTENANCE OF SYSTEM PROCEDURES AND PROCESSES

– Opens the year

– maintains accounting module processes

– Creates new accounts

– Updates chart of accounts and financial reporting structure according to local IFRS requirement

– Executes and monitor daily closure of the loan tracking system and clear all the system related issues

– Maintains a log of all System related problems

– Investigates, follows-up and resolves system differences when they arise

– Keeps a log and coordinates with the IT department on problems arising from the system

– Executes and monitors monthly closure processes

– Runs the interest calculation process regularly in coordination with IT

3. REPORT PREPARATION

– Prepares accurate and timely monthly reports including ALCO reports, income statement, Balance sheet, unapplied, over payments, cash flow.

– Prepares or reviews reports to the Central Bank and other regulators

– Oversees payroll and payroll related procedures and transactions

– Prepares monthly payroll report/summary

– Reviews and controls payroll-related tax calculations by ensuring that payroll pay-out is made on a timely and organized manner

– Ensures that all payroll documents are in order and filed accordingly.

– Prepares reports to the tax authorities monthly, quarterly and annually

4. MAINTENANCE OF EXTERNAL RELATIONS

– Facilitates internal and external audits in conformity with GS Cash Advance, Central Bank and other government agency (i.e. tax) reporting requirements

– Prepares annual financial statements for the internal, external and tax auditors

– Ensures timely preparation of all the schedules required by auditors

– Assists in internal, external audits as well as tax and other government agencies’ inspections

– Represents the CFO and CEO in tax and other government agencies’ inspections

PERSONNEL SPECIFICATIONS

Education:

– A Degree in Accounting, Full ZICA/ACCA or Chartered Accountancy Equivalent required.

– Membership of ZICA/ACCA

Experience:

– Minimum of 5 years (2 years as supervising accounting functions).

– Worked with at least one accounting package and computer systems.

– Strong experience in financial management of a company, desirably a financial institution.

– A sound knowledge of micro finance and principles and practices of banking.

Functional skills:

– Financial analysis skills.

– Strong knowledge of accounting software.

– Budgeting and planning skills.

– Accounting principles and standard.

– Tax planning

Managerial/professional skills:

– Extended supervision.

– Planning and organizing skills.

– Decision-making skills.

– Negotiation, influencing skills.

– Analytical skills.

– Reporting skills.

– Interpersonal skills.

– Average Communication skills.

– Adherence / compliance with procedures.

– Average command of Microsoft suite.

– Attention to details.