Office Assistant MarcTina Consultancy Ltd

Company Background

MarcTina Consultancy is a company offering consultancy services across multiple industries and sectors, in various countries (UK, Kenya, Zambia).

Job Description

This role would support many of the financial and operational aspects of MarcTina Zambia and will be reporting to the Manager and supported by MarcTina’s Business Development Manager. This role is ideal for someone who is very motivated to increase their personal and professional development within a small and growing company.

Education Requirements

• A relevant four-year Bachelor’s degree;
• Minimum of 1 years of relevant work experience, in a similar role;
• Experience with Quickbooks (preferred);
• A solid understanding of Zambian tax law (for example PAYE, VAT and WHT requirements); •
• Experience preparing client invoices;
• Thrives working within strict timelines and in ‘high-pressure’ environments
• Interest in Shared Value (businesses solving social/environmental challenges by reshaping their business strategy);
• High-level of computer literacy with a solid command of Microsoft Office suite;
• Strong analytical and problem-solving skills;
• Has demonstrated ability to take initiative;
• Ability to work independently and as part of a team; and
• Very strong attention to detail.

Job Experience

Tasks could include (but are not limited to)

• Office administration (ensuring the office is functional and comfortable for the team including dealing with service providers);
• Bookkeeping and filing;
• Line management of office staff (cook/cleaner and office support staff member);
• Drafting invoices and ensuring they are compliant with ZRA regulations
• Support the preparation of contracts/letters of engagement for suppliers (tax consultants, accountant, lawyers);
• Support with procurement planning
• Supporting the preparation of management accounts and checking correct accounting has been done on monthly basis
• Withdrawing, distributing and managing office petty cash
• Following up with accountants/tax consultants (on random issues, on -management accounts, on discrepancies that come up on tax invoices, etc.);
• Supporting the preparation of monthly cash flow projections and updating of actuals in monthly cash flow document;
• Supporting compliance work (including attending events and preparations and payment of PACRA, LCC and Workers Compensation)
• Working with the Labour Board for approving new employment contracts
  Supporting the Operations and Finance teams on process tracking and improvement
• Offering support to all team members and department
• Preparations and payment of PAYE, VAT, WHT and NAPSA; and
• Following up on all tasks being undertaken by the firm.

Salary:

Competitive salary package